Vendor Management Operations Specialist

Softlanding x Landing.Jobs; Lisboa; Presencial; EUR 32 000 - 42 000; Tempo integral

Resumo da oferta

Softlanding x Landing.Jobs is seeking a Vendor Management Operations Associate to ensure accuracy and completeness of vendor data across systems. You will maintain governance, dashboards, and reports in Excel and Power BI, while coordinating requests and supporting stakeholders with administrative tasks.

The role emphasizes data consistency, governance, and process adherence, with exposure to SAP Ariba or Fieldglass preferred. Strong English skills required.

Qualificações

• Bachelor’s degree in a related field is required.
• 3–4 years of experience in administrative operational processes or vendor coordination.
• Proficiency with Excel and Microsoft 365 tools including SharePoint; strong communication skills.

Responsabilidades

• Maintain and update vendor documentation across governance standards and tools.
• Monitor vendor management trackers and datasets, ensuring completeness and reliability.
• Support managers with day-to-day governance activities, data updates, and process clarification.
• Coordinate governance activities by tracking requests and following up with stakeholders.
• Generate regular reports and perform basic data analysis to support decision making.
• Create dashboards and visualizations (Excel, Power BI) to track vendor activity and data accuracy.
• Ensure adherence to vendor governance processes and highlight deviations or gaps.
• Identify data inconsistencies and proactively resolve issues with stakeholders.

Conhecimentos

Excel

SharePoint

Data tracking

Coordination

Formação académica

Bachelor’s degree

Ferramentas

SAP Ariba

SAP Fieldglass

Descrição da oferta de emprego

The Vendor Management Operations Associate

is responsible for ensuring the accuracy, consistency, and completeness of vendor-related data, documentation, and tracking across systems and repositories.

This role supports day‑to‑day vendor management operations by maintaining reliable information, coordinating requests, and assisting stakeholders with administrative and process‑related activities.

This role acts as a key enabler for business continuity, supporting stakeholders with clear governance frameworks, accurate documentation, and consistent process execution across vendor engagements.

Key Responsibilities

• Maintain and update vendor‑related documentation, ensuring it is accurate, up to date, and aligned with governance standards across tools such as SharePoint and Jira/Confluence


• Maintain and monitor vendor management trackers and datasets (e.g., vendor lists, activity logs, compliance tracking), ensuring completeness, consistency, and reliability


• Support managers and stakeholders with day‑to‑day administrative activities related to vendor governance, including data updates, documentation requests, and process clarification


• Coordinate vendor‑related governance activities by tracking requests, following up with stakeholders, and ensuring timely completion of required actions


• Generate regular reports and perform basic data analysis to support operational decision‑making and visibility


• Create and maintain dashboards and visualizations (e.g., Excel, Power BI) to track key operational metrics such as vendor activity, data accuracy, and process adherence


• Ensure adherence to established vendor governance processes by supporting execution and highlighting any deviations or gaps


• Identify data inconsistencies or missing information and proactively follow up with relevant stakeholders to resolve issues


• Create and maintain dashboards and data visualizations (for example in Excel or Power BI) to track key governance metrics, process adoption, and vendor activity

Minimum Qualifications (Education)

• Bachelor’s degree required in Business Administration, Industrial Engineering and Management, Finance/Accounting, or related field


• Strong proficiency in English, both written and spoken (minimum B2‑C1)

Required Skills and Experience

• 3–4 years of experience in administrative operational processes, data tracking, vendor coordination, or similar roles


• Proficiency in Microsoft Excel and Microsoft 365 tools, including SharePoint


• Good organizational and coordination skills, with the ability to manage multiple tasks simultaneously


• Ability to clearly communicate processes and support stakeholders across different functions


• Clear written and verbal communication skills to support collaboration with cross‑functional stakeholders

Preferred Qualifications

• Experience with SAP Ariba and/or SAP Fieldglass


• Familiarity with contractor governance, procurement processes, or vendor lifecycle management


• Experience supporting process improvement or transformation initiatives