Accounts Payable Specialist

transperfect; Lisboa; Presencial; EUR 24 000 - 36 000; Tempo integral

Resumo da oferta

TransPerfect is seeking an Accounts Payable Specialist to ensure timely payments and accurate ledgers. You will process invoices, reconcile with purchase orders, and respond to vendor inquiries.

This role requires attention to detail, strong Excel skills, and ability to work under deadlines. Based in Lisbon office, you will collaborate with finance and vendor teams to maintain compliant AP processes.

Qualificações

• Strong attention to detail and accuracy in data entry and reporting.
• Excellent organizational and time-management skills with ability to meet deadlines.
• Proficient in Excel (pivot tables, lookups) and basic accounting tools.
• Clear written and verbal English communication with vendors.

Responsabilidades

• Process supplier invoices and ensure accurate coding and approvals.
• Reconcile invoices with purchase orders and resolve discrepancies.
• Prepare payments to suppliers according to timetable.
• Maintain vendor master data and respond to payment inquiries.
• Support month-end close activities and AR/AP reconciliations.

Conhecimentos

Attention to detail

Organization

Excel skills

Vendor communication

Formação académica

Bachelor's degree

Ferramentas

Accounting software

Descrição da oferta de emprego

Position Summary

We are seeking an Accounts Payable Specialist to ensure that the company meets its financial obligations to vendors in a timely and efficient manner. Your role will include ensuring the accuracy of the A/P ledgers, processing suppliers, preparing supplier payments, dealing with queries effectively and efficiently, and maintaining compliance with processes and procedures.

• Correct and Consistent coding - consistency is key
• Filing of payments and backup - filing must be kept current
• Vendor/Company Reconciliations - statements from vendors should be used to make sure our records match theirs. If they don't match, the error needs to be found, both parties must agree and the problem must be fixed with an acknowledgment in writing (form of an email or updated statement).

Position Responsibilities

• Data Entry - Processing of invoices without errors
• Reconciliation of purchase invoices with purchase orders
• Resolve payment issues and answer payment questions from company vendors
• Prepare payments to suppliers in line with the payment timetable
• Lease/loan payments - recurring payments to be made in accordance with underlying documents.
• Operations recurring payments - monthly payments for rent, phones, internet, and other services
• Operations invoiced payments - irregular payments for invoiced items (non-linguistic vendors)
• Employee Reimbursements
• Government Agencies & Taxation Authorities
• Manage our vendor data (names, addresses, etc.), validate and get approval for new accounts (translators)
• Notify vendors of payments and contact payees regarding payment issues
• Help with our month-end processes: prepayments, accruals, bank reconciliations
• Analysis of the supplier aging balance and accrued expenses (FNP)
• Recording and follow-up of cut-offs during the closing period
• Maintain an open line of communication with other departments, TPT offices and vendor's AR departments - enabling the accounts payable process to flow efficiently
• Work as a team player within the accounting department and foster an environment of teamwork
• Special projects as assigned by management

Preferred experience

• Experience using any Accounting platform

Required skills, experience, and qualifications

• Minimum 1-2 years of Accounts Payable experience
• Excellent attention to detail
• Great organization skills and the ability to meet deadlines
• Strong computer skills - good spreadsheet skills, including pivots, lookups, etc.
• Superior written and spoken English communication skills that you will use when connecting directly with our vendors
• Able to perform in high-pressure situations
• Problem-solving abilities
• Bachelor's degree or its equivalent
• Ability to work from the office