Travel & Expenses Analyst (german speaker)

Airbus; Lisboa; Hybrid; EUR 28,000 - 42,000; Full time

Benefits offered by this job

Hybrid working model

International and diverse work venue

Career opportunities across Airbus EU

Job summary

Airbus Portugal SA in Lisbon is seeking a T&E Analyst to support the day-to-day travel and expense function. You will audit submissions, ensure tax and policy compliance, and assist employees with reimbursement queries while contributing to process improvements.

Ideal candidates have a relevant finance background, familiarity with SAP Concur and ERP systems, and strong English and German language skills.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration or 1–2 years in finance support functions.
• Familiarity with expense tools SAP Concur and KDS/Neo; ERP software is a plus.
• Strong attention to detail and excellent customer service skills.
• Proficiency in Google Workspace (Mail, Sheets, Docs, Slides).
• Good English and German language skills (mandatory).

Responsibilities

• Perform audits on travel and non-travel expenses following local tax laws and company directives.
• Verify expense reports in T&E software with proper receipts, itemization, and correct coding.
• Learn local tax laws and Airbus regulations to ensure compliance of audited expenses.
• Serve as backup contact for employee inquiries on submissions, card usage, reimbursement status, and policy guidelines.
• Support first-level Internal Control checks and monitor policy exception flags.
• Elevate potential non-compliance or fraudulent activity to senior analysts or management.
• Extract basic T&E reporting metrics (e.g., reimbursement time, missing receipts) to track KPIs.
• Maintain documentation for internal guidelines, FAQs, and system setup guides.

Skills

Attention to detail

Customer service

Google Workspace

English and German

Autonomy and initiative

Team player

Education

Bachelor’s degree in Finance/Accounting/Business Administration

1–2 years relevant finance support experience

Tools

SAP Concur

KDS/Neo

ERP software

Job description

Job Description: We are now looking for an T&E Analyst to join our team in Lisbon! The T&E Analyst supports the day-to-day operations of the company’s travel and expense function. This role focuses on reviewing expense submissions by monitoring policy and tax compliance, assisting employees with expense reimbursement queries and T&E Management in projects and continuous improvement initiatives.

Key Responsibilities

• Perform audits on travel and non-travel related expenses according to local tax laws and

legal requirements and in line with company directives

• Verify that incoming expense reports in the T&E software (SAP Concur, KDS/Neo or other) follows accurate receipt documentation, itemization, and correct expense coding
• Learn and understand local tax laws and Airbus regulations to ensure compliance of the audited expenses with company Policies
• Serve as backup contact for employee inquiries regarding expense submission, card usage, reimbursement status, resubmission of rejected expenses and policy guidelines

Reconciliation & Compliance

• Support first-level Internal Control checks
• Monitor policy exception flags, follow up on suspicious spending patterns and elevate potential non-compliance or fraudulent activity to senior analysts or management

Data & Operational Support

• Extract basic T&E reporting metrics (e.g., reimbursement time, missing receipt usage, rejection rate) to help track department KPIs
• Help maintain documentation for internal guidelines, FAQs, and system setup guides

Qualifications

• Education & Experience: Bachelor’s degree in Finance, Accounting, Business Administration, or 1-2 years of relevant experience in finance support functions or customer support.
• Systems Exposure: Familiarity with modern expense tools (SAP Concur, KDS/Neo) and general ERP software is a plus.
• Skills:
  • Strong attention to detail
  • Excellent customer service skills
  • Proficiency in Google Workspace (Mail, Sheet, Doc, Slides)
  • Good language skills in English and German (mandatory)
  • Resistance to stress and an easy-going personality
  • Autonomy, proactiveness and capacity to take initiatives
  • Strong commitment to learn, develop, grow and build a career inside T&E

Benefits - what’s in it for you

• An intense and exciting onboarding experience
• A hybrid working model, allowing you to combine onsite and offsite work.
• An international and diverse work atmosphere
• A knowledgeable, high achieving, experienced and fun team
• Diverse career opportunities within Airbus European core countries or in other regions around the world.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company: Airbus Portugal SA

Employment Type: Permanent

Experience Level: Professional

Job Family: Transactional Accounting

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.