Travel & Expenses Analyst (german speaker)

5325 Airbus Portugal SA; Lisboa; Hybrid; EUR 25,000 - 38,000; Full time

Benefits offered by this job

Hybrid work

International environment

Career development

Job summary

Airbus Portugal SA is seeking a T&E Analyst in Lisbon to support day-to-day travel and expense operations. You will review expense submissions for policy and tax compliance and assist employees with reimbursement queries within a global aviation environment.

The role offers a hybrid work arrangement, exposure to SAP Concur and ERP systems, and opportunities to contribute to continuous improvement initiatives while ensuring accuracy and timely reporting.

Qualifications

• Bachelor's degree or 1–2 years in finance support functions or customer support.
• Experience with expense tools (SAP Concur, KDS/Neo) is a plus.
• Proficiency in English and German is mandatory.

Responsibilities

• Audit travel and non-travel expenses per local tax laws and company directives.
• Verify expense reports follow documentation, itemization and correct coding in the T&E software.
• Learn local tax laws and Airbus regulations to ensure compliance with policies.

Skills

Attention to detail

Customer service

English and German

Stress management

Autonomy and initiative

Education

Bachelor's degree in Finance, Accounting, or Business Administration

Tools

SAP Concur

KDS/Neo

Google Workspace

Job description

Job Description

We are now looking for an T&E Analyst to join our team in Lisbon! The T&E Analyst supports the day-to-day operations of the company's travel and expense function. This role focuses on reviewing expense submissions by monitoring policy and tax compliance, assisting employees with expense reimbursement queries and T&E Management in projects and continuous improvement initiatives

Key Responsibilities

• Perform audits on travel and non-travel related expenses according to local tax laws and legal requirements and in line with company directives
• Verify that incoming expense reports in the T&E software (SAP Concur, KDS/Neo or other) follows accurate receipt documentation, itemization, and correct expense coding
• Learn and understand local tax laws and Airbus regulations to ensure compliance of the audited expenses with company Policies
• Serve as backup contact for employee inquiries regarding expense submission, card usage, reimbursement status, resubmission of rejected expenses and policy guidelines
• Reconciliation & Compliance Support first-level Internal Control checks
• Monitor policy exception flags, follow up on suspicious spending patterns and elevate potential non-compliance or fraudulent activity to senior analysts or management
• Data & Operational Support
• Extract basic T&E reporting metrics (e.g., reimbursement time, missing receipt usage, rejection rate) to help track department KPIs
• Help maintain documentation for internal guidelines, FAQs, and system setup guides

Qualifications

• Education & Experience: Bachelor's degree in Finance, Accounting, Business Administration, or 1-2 years of relevant experience in finance support functions or customer support.
• Systems Exposure: Familiarity with modern expense tools (SAP Concur, KDS/Neo) and general ERP software is a plus.
• Skills: Strong attention to detail
• Excellent customer service skills
• Proficiency in Google Workspace (Mail, Sheet, Doc, Slides)
• Good language skills in English and German (mandatory)
• Resistance to stress and an easy-going personality
• Autonomy, proactiveness and capacity to take initiatives
• Strong commitment to learn, develop, grow and build a career inside T&E

Benefits - what's in it for you

• An intense and exciting onboarding experience
• A hybrid working model, allowing you to combine onsite and offsite work.
• An international and diverse work atmosphere
• A knowledgeable, high achieving, experienced and fun team
• Diverse career opportunities within Airbus European core countries or in other regions around the world.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

Company: Airbus Portugal SA Employment Type: Permanent ------- Experience Level: Professional Job Family: Transactional Accounting

Airbus is committed to achieving workforce diversity and creating an inclusive working environment.

We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all.