Team Assistant

A2F Consulting LLC; Lisboa; On-site; EUR 24,000 - 32,000; Full time

Job summary

A2F Consulting LLC in Lisbon, Portugal, is looking for a Team Assistant to support our growing operations. This full-time role spans business development, HR support, and office management to ensure smooth day-to-day activities.

The candidate will maintain files, coordinate travel, assist with recruitment tasks, and help manage timesheets and documentation. Fluency in English is required; knowledge of French or Spanish is a plus.

Qualifications

• Bachelor's degree required or equivalent.
• Fluency in English (written and spoken) required; additional languages a plus.
• Proficiency with Microsoft Office and standard office software.
• Strong organizational skills and high attention to detail needed.

Responsibilities

• Support Business Development team with general tasks and coordination.
• Assist HR operations: recruiting, scheduling, new hire onboarding, and documentation.
• Handle office management tasks: phones, mail, supplies, facilities coordination.
• Maintain databases and file documents; manage timesheets for staff and consultants.
• Coordinate travel arrangements and assist with reporting/proposals.

Skills

Microsoft Office

Organizational skills

Attention to detail

Time management

English fluency

French or Spanish bonus

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Job Title: Team Assistant

Industry: Consulting / Emerging Markets

Job Location: Lisbon, Portugal

Type: Full-time position

A2F Consulting is an international consulting firm founded in ****.

We have a global presence with offices in the greater Washington, D.C. area (USA), Frankfurt am Main (Germany), Montreal (Canada), and in Lisbon (Portugal) through our partner company Aeconos Lda.

We are seeking a Team Assistant to support our growing business operations.

Responsibilities & Tasks

• Business Development
  • Provide general support to the Business Development Team
  • Maintain databases and file documents in Sharepoint
  • Coordinate travel arrangements for staff
  • Support with proofreading reports and proposals
• Human Resources
  • Support HR operations with recruiting, scheduling, new hire orientation
  • Maintenance of personnel and contractor files and related documentation (employment verifications, new hire paperwork, tax forms, confidentiality & contractual agreements)
  • Track vacation and sick days
  • Manage timesheets for staff and consultants

Other Related Tasks As Required By HR Manager

• Office Management
  • Answering phone calls, receiving mail and packages
  • Monitoring office and ordering office supplies
  • Contact suppliers and/or building management for any facility related issues
• Miscellaneous Tasks
  • Uploading survey questionnaires
  • Survey quality control
  • Coordination with survey companies

Qualifications

• Bachelor's Degree

Some Prior Work Experience In An Office Environment Preferred

• Proficiency with Microsoft Office
• Organizational skills and strong attention to detail
• Ability to prioritize, work independently and multi-task
• Fluency in English (written and spoken)
• Foreign language skills (French or Spanish) would be a plus
• Candidates must be legally eligible to work in Portugal.