Office Manager - Lisbon, Portugal

GulfStream Media UAE; Lisboa; On-site; EUR 11,000 - 13,000; Full time

Benefits offered by this job

Accommodation assistance

Visa sponsorship

Equal opportunity employer

Job summary

GulfStream Media UAE in Lisbon, Portugal seeks an experienced Office Manager to oversee daily operations, coordinate vendors, and manage employee onboarding and records. The role requires strong organizational skills and the ability to multitask in a fast-paced environment.

We offer a competitive monthly salary of $1,200 plus accommodation assistance and visa sponsorship for eligible candidates. Women are encouraged to apply and diverse teams are welcomed.

Qualifications

• Bachelor's degree in Business Administration or related field preferred.
• Experience in administrative or office management role.
• Excellent organizational skills with strong attention to detail.
• Proficiency in Microsoft Office Suite.
• Strong communication skills.
• Ability to multitask and prioritize tasks.
• Proactive problem-solving skills.
• Must be able to work independently as well as part of a team.

Responsibilities

• Manage and maintain office supplies, equipment, and facilities.
• Coordinate with vendors for necessary services and repairs.
• Handle employee onboarding and offboarding processes.
• Maintain and update employee records.
• Assist with scheduling appointments and meetings.
• Oversee travel arrangements for employees.
• Manage incoming and outgoing mail and packages.
• Answer incoming calls and direct them to the appropriate person or department.
• Plan company events and meetings.
• Assist with budgeting and expense tracking.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Problem-solving

Teamwork

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Office manager vacancy in Lisbon Portugal

Office Manager - Lisbon, Portugal

Our fast-paced office in Lisbon, Portugal is seeking a highly organized and efficient Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the daily operations of our office and ensuring that everything runs smoothly. This is an excellent opportunity for someone looking to build their career in office management.

Responsibilities

• Manage and maintain office supplies, equipment, and facilities
• Coordinate with vendors for necessary services and repairs
• Handle employee onboarding and offboarding processes
• Maintain and update employee records
• Assist with scheduling appointments and meetings
• Oversee travel arrangements for employees
• Manage incoming and outgoing mail and packages
• Answer incoming calls and direct them to the appropriate person or department
• Plan company events and meetings
• Assist with budgeting and expense tracking

Requirements

• Bachelor's degree in Business Administration or related field preferred
• Prior experience in an administrative or office management role
• Excellent organizational skills with strong attention to detail
• Proficiency in Microsoft Office Suite
• Strong communication skills
• Ability to multitask and prioritize tasks effectively
• Proactive problem-solving skills
• Must be able to work independently as well as part of a team

Preferred Qualifications

While not required, we strongly prefer candidates who have the following qualifications:

• Prior experience working in an international company or with diverse teams
• Knowledge of Portuguese language

We offer

As an equal opportunity employer, we value diversity at our company. We offer a competitive salary of $1200 per month, along with accommodation assistance for those relocating to Lisbon. We also provide visa sponsorship for qualified candidates. Women are encouraged to apply for this position.

If you are a highly organized individual with a passion for office management, we would love to hear from you!