Office Manager

UrbanLogic; Lisboa; Presencial; EUR 11 000 - 15 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Visa sponsorship

Relocation airline ticket

Resumo da oferta

UrbanLogic in Lisbon, Portugal is seeking an experienced Office Manager to oversee daily operations and ensure efficient workflow. The role requires coordinating across departments, implementing policies, and supervising administrative staff to meet performance standards.

The candidate should have strong communication in English, Portuguese is a plus, and a solid grasp of budgeting and basic accounting. The position is full-time, on-site in Lisbon with visa sponsorship and relocation assistance

Qualificações

• Proven experience as an Office Manager or similar role.
• Excellent communication in English; Portuguese proficiency is a plus.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite and other relevant software programs.
• Experience with HR procedures such as recruiting and onboarding preferred.
• Ability to handle confidential information with discretion.
• Knowledge of basic accounting principles.

Responsabilidades

• Oversee daily office operations including scheduling appointments and meetings.
• Coordinate with other departments to ensure smooth communication and workflow.
• Develop and implement office policies and procedures to improve efficiency.
• Train and supervise administrative staff ensuring they meet performance expectations.
• Handle employee inquiries and complaints providing support as needed.
• Maintain accurate records of office expenses and budgeting.
• Assist with HR duties such as recruiting, onboarding and managing employee benefits.
• Plan company events and team building activities.

Conhecimentos

Office management experience

English communication

Organizational skills

Time management

HR onboarding experience

Confidential information handling

Basic accounting

Proactive problem solving

Formação académica

Bachelor's degree in Business Administration

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

Our growing company is seeking an experienced and efficient Office Manager to oversee the daily operations of our office in Lisbon Portugal. The ideal candidate will have strong organizational and leadership skills as well as the ability to multitask and prioritize tasks in a fast-paced environment.

Responsibilities

• Manage the daily operations of the office including scheduling appointments and meetings, ordering supplies and maintaining office equipment
• Coordinate with other departments to ensure smooth communication and workflow
• Develop and implement office policies and procedures to improve efficiency
• Train and supervise administrative staff ensuring they meet performance expectations
• Handle employee inquiries and complaints providing support as needed
• Maintain accurate records of office expenses and budgeting
• Assist with HR duties such as recruiting, onboarding and managing employee benefits
• Plan company events and team building activities

Requirements

• Proven experience as an Office Manager or similar role
• Excellent communication skills in English, Portuguese proficiency is a plus
• Strong organizational and time management skills
• Proficient in Microsoft Office Suite and other relevant software programs
• Experience with HR procedures such as recruiting and onboarding preferred
• Ability to handle confidential information with discretion
• Knowledge of basic accounting principles
• Bachelors degree in business administration or relevant field

Benefits

• Competitive salary of 1300$ per month
• Free visa sponsorship provided
• Complimentary airline ticket for relocation if applicable

Note Accommodation is not provided

If you are a motivated team player with excellent leadership skills looking to join a dynamic team in Lisbon Portugal