Strategic Executive Assistant

Publicis Groupe Portugal; Lisboa; Presencial; EUR 25 000 - 34 000; Tempo integral

Resumo da oferta

Publicis Groupe Portugal is seeking a highly organized, proactive Personal Assistant to support the leadership team. The role focuses on complex calendar management, meeting scheduling, administrative tasks, and stakeholder coordination.

You will be the primary point of contact between executives and internal/external partners, ensuring professional communication, confidentiality, and efficient office operations in a fast-paced, multicultural environment.

Qualificações

• Experience as Executive Assistant, Personal Assistant, Office Manager, or similar administrative support roles.
• Excellent verbal and written communication skills across multicultural environments.
• Strong problem-solving skills and the ability to work independently.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Methodical, organized, excellent attention to detail and stickler for accuracy.
• Proactive team player with experience of and enjoyed working as part of a team.
• Ability to take constructive feedback and incorporate it quickly.
• Fluency in English; additional languages are a plus.
• Proficiency in Microsoft Office tools, particularly Outlook, Word, Excel, and PowerPoint.

Responsabilidades

• Manage and optimize calendars and daily schedules.
• Schedule meetings and conference calls.
• Coordinate internal events.
• Process expense reports and provide general administrative support.
• Act as the primary point of contact between leadership and internal and external stakeholders.
• Welcome and assist clients, partners, and key visitors at the office.
• Provide support with occasional personal administrative tasks for the leadership team.

Conhecimentos

Communication skills

Organizational skills

Multitasking

Discretion

Problem solving

Professionalism

Team collaboration

Feedback adaptability

Fluent English

Microsoft Office

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Publicis Groupe Portugal is seeking a highly organized, proactive Personal Assistant to support the leadership team. The role focuses on complex calendar management, meeting scheduling, administrative tasks, and stakeholder coordination.

You will be the primary point of contact between executives and internal/external partners, ensuring professional communication, confidentiality, and efficient office operations in a fast-paced, multicultural environment.