Personal Assistant

Publicis Groupe Portugal; Lisboa; Presencial; EUR 25 000 - 34 000; Tempo integral

Resumo da oferta

Publicis Groupe Portugal is seeking a highly organized, proactive Personal Assistant to support the leadership team. The role focuses on complex calendar management, meeting scheduling, administrative tasks, and stakeholder coordination.

You will be the primary point of contact between executives and internal/external partners, ensuring professional communication, confidentiality, and efficient office operations in a fast-paced, multicultural environment.

Qualificações

• Experience as Executive Assistant, Personal Assistant, Office Manager, or similar administrative support roles.
• Excellent verbal and written communication skills across multicultural environments.
• Strong problem-solving skills and the ability to work independently.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Methodical, organized, excellent attention to detail and stickler for accuracy.
• Proactive team player with experience of and enjoyed working as part of a team.
• Ability to take constructive feedback and incorporate it quickly.
• Fluency in English; additional languages are a plus.
• Proficiency in Microsoft Office tools, particularly Outlook, Word, Excel, and PowerPoint.

Responsabilidades

• Manage and optimize calendars and daily schedules.
• Schedule meetings and conference calls.
• Coordinate internal events.
• Process expense reports and provide general administrative support.
• Act as the primary point of contact between leadership and internal and external stakeholders.
• Welcome and assist clients, partners, and key visitors at the office.
• Provide support with occasional personal administrative tasks for the leadership team.

Conhecimentos

Communication skills

Organizational skills

Multitasking

Discretion

Problem solving

Professionalism

Team collaboration

Feedback adaptability

Fluent English

Microsoft Office

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Publicis Groupe, the world's second‑largest communications group, is a solutions platform that is present in more than 100 countries and has more than 98,000 employees. With a unique work philosophy known as The Power of One, it puts clients at the center by promoting the growth of their business through creative agencies such as Publicis, Leo Burnett, Publicis Health, Wysiwyg, Nurun, and Digitas, along with media agencies like Zenith, Starcom, Spark, and Performics, and areas of transversal knowledge.

Publicis Groupe links Creativity, Technology, and Data, offering a value proposition that effectively connects brands and consumers.

We are looking for a highly organized, proactive, and detail‑oriented Personal Assistant to provide comprehensive support to the leadership team.

This role is critical to ensuring the smooth day‑to‑day coordination of executive activities, including complex calendar management, meeting scheduling, administrative support, and stakeholder coordination.

The successful candidate will serve as a key point of contact between leadership and internal and external stakeholders, helping to maintain efficient communication, streamline processes, and ensure a professional and welcoming environment for visitors, clients, and business partners.

This position is ideal for someone who thrives in a fast‑paced environment, demonstrates exceptional organizational skills, exercises sound judgment, and can handle sensitive and confidential information with discretion.

Responsabilities

Time Management & Coordination

• Manage and optimize calendars and daily schedules.
• Schedule meetings and conference calls.
• Coordinate internal events.
• Process expense reports and provide general administrative support.

Communication & Stakeholder Management

• Act as the primary point of contact between leadership and internal and external stakeholders.
• Welcome and assist clients, partners, and key visitors at the office.

Executive Personal Support

• Provide support with occasional personal administrative tasks for the leadership team.

Qualifications

• Previous experience as Executive Assistant, Personal Assistant, Office Manager, or similar administrative support roles.
• Excellent verbal and written communication skills and able to deal with people at all levels across a multicultural environment.
• Strong problem‑solving skills and the ability to work independently.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Methodical, organized, excellent attention to detail and stickler for accuracy.
• Proactive team player who has experience of and has enjoyed working as part of a team.
• Ability to take constructive feedback in stride and incorporate feedback quickly.
• Fluency in English; additional languages are a plus.
• Proficiency in Microsoft Office tools, particularly Outlook, Word, Excel, and PowerPoint.