Process Documentation & Improvement Specialist

Calouste Gulbenkian Foundation; Lisboa; Presencial; EUR 21.000 - 30.000; Jornada completa

Descripción de la vacante

The Calouste Gulbenkian Foundation is seeking a Project Management Assistant to support the Planning and Strategy team in Lisbon. You will map, document, and continuously improve the Foundation’s processes, ensuring procedures are well-validated and accessible on the document management platform.

You will collaborate with various units, create clear flowcharts, and help maintain documentation quality, accuracy, and consistency across the organisation.

Formación

• Minimum 1–2 years of experience in similar roles.
• Strong written communication skills in Portuguese.
• Good command of English.
• Proactive, independent, and team-oriented mindset.
• Analytical thinking and attention to detail.

Responsabilidades

• Conduct process identification, mapping, and documentation with stakeholders.
• Create, review, and retire procedures with quality standards.
• Develop flowcharts and structured documentation for processes.
• Coordinate validation meetings with stakeholders.
• Monitor the publication process for procedures and deadlines.
• Manage and optimise the document management platform in SharePoint.

Herramientas

MS Office

Power BI

Power Query

Descripción del empleo

The Calouste Gulbenkian Foundation is seeking a Project Management Assistant to support the Planning and Strategy team in Lisbon. You will map, document, and continuously improve the Foundation’s processes, ensuring procedures are well-validated and accessible on the document management platform.

You will collaborate with various units, create clear flowcharts, and help maintain documentation quality, accuracy, and consistency across the organisation.