Exhibition Producer: Global Loans & Logistics Lead

Calouste Gulbenkian Foundation; Lisboa; On-site; EUR 36,000 - 48,000; Full time

Job summary

The Calouste Gulbenkian Foundation's Centro de Arte Moderna seeks an Exhibition Producer to coordinate and execute exhibitions from planning to dismantling, ensuring deadlines, budgets and quality.

You will lead cross‑functional teams, manage loans, logistics, insurance, installation and compliance, while maintaining high standards of visitor experience and accessible documentation for lenders and partners.

Qualifications

• English proficiency (spoken and written) required.
• French or another foreign language valued.
• Proficiency in Microsoft Office and familiarity with collection management systems (e.g. TMS, Mimsy).
• Minimum 5 years of experience in exhibition production.

Responsibilities

• Negotiate and manage loan agreements with national and international institutions and collectors, ensuring the preparation and follow-up of loan agreements, facility reports and other contractual documentation, and supervising the archiving of this documentation.
• Supervise the temporary importation processes for artworks, including Immunity from Seizure applications to the Directorate-General for the Arts and the Ministry of Culture, ensuring full compliance with applicable legislation and customs procedures.
• Define and oversee the criteria for registering and documenting exhibited works, including loan conditions, insurance values, image credits and reproduction rights, ensuring the integrity and accessibility of information for all parties involved.
• Manage the full logistics of exhibitions, including the transport and insurance of works, travel and accommodation of artists and couriers, and liaison with specialist art handling companies, ensuring compliance with deadlines and conditions agreed with lenders.
• Draw up and manage the production budget for each exhibition, monitor financial execution, authorise payment requests and report variances to management, proposing corrective measures when necessary.
• Manage cross‑functional relationships with internal teams (design, audiovisual, communications, conservation and security) and external partners, ensuring the coherence of the exhibition project and the quality of the visitor experience.
• Lead the exhibition installation and dismantling team, supervising the movement, receipt and installation of artworks in liaison with couriers and conservators, ensuring compliance with technical and preventive conservation requirements.

Skills

English proficiency

French knowledge

Education

Degree in Fine Arts, Art History, Cultural Management or related fields

Postgraduate training in exhibition production or curatorship

Tools

Microsoft Office

Collection management systems (e.g. TMS, Mimsy)

Job description

The Calouste Gulbenkian Foundation's Centro de Arte Moderna seeks an Exhibition Producer to coordinate and execute exhibitions from planning to dismantling, ensuring deadlines, budgets and quality.

You will lead cross‑functional teams, manage loans, logistics, insurance, installation and compliance, while maintaining high standards of visitor experience and accessible documentation for lenders and partners.