Assistant Registrar

Calouste Gulbenkian Foundation; Lisboa; Presencial; EUR 18 000 - 27 000; Tempo integral

Resumo da oferta

The Calouste Gulbenkian Foundation’s Centro de Arte Moderna in Lisbon seeks an Assistant Registrar to standardise and manage data within the CAM collections database, supporting the Online Collections project and integration into digital platforms.

The role involves data cleaning, metadata migration, collaboration with Curatorial and IT teams, and ensuring use of controlled vocabularies and Getty AAT terms, with a two-year fixed-term contract.

Qualificações

• Master’s degree in Cultural Heritage, Digital Humanities, Museology, Art History, Information Science, or a related field.
• 2–3 years of experience in collections documentation, databases, or digital projects within museums/heritage contexts.
• Practical experience with collection management systems, preferably InArte, or equivalent platforms.
• Proficiency in WordPress or other CMS.
• Familiarity with data migration, metadata standardisation, and online publication of collections.
• Fluency in spoken and written English.
• Proficiency in Microsoft Office and digital data management tools.

Responsabilidades

• Review, clean, and standardise data within the CAM collections database.
• Collaborate on migration of content and metadata to the new WordPress platform.
• Work with Curatorial, Collection Management, Digital, and IT teams on validation and publication of online collections content.
• Ensure application of controlled vocabularies and museum standards, including Getty AAT.
• Support interoperability and data integration between the InArte database and institutional platforms.
• Contribute to technical documentation and procedures for digital publication of collections.

Conhecimentos

English fluency

Attention to detail

Data governance

Formação académica

Master’s degree in Cultural Heritage and Digital Humanities, Museology, Art History, Information Science, or related field

Ferramentas

InArte CMS

WordPress

Microsoft Office

Descrição da oferta de emprego

The Calouste Gulbenkian Foundation is a private institution whose core purpose is to improve people’s quality of life through the arts, philanthropy, science, and education. The Foundation carries out its activities from its headquarters in Lisbon and through its branches in Paris and London.

The Modern Art Centre (CAM) is a centre for art and culture that houses the largest collection of Portuguese modern and contemporary art to date. With a renovated building and a new garden extension, CAM’s mission is to harness the transformative power of art to promote both social and individual change.

We are looking for an Assistant Registrar to join the Centro de Arte Moderna Gulbenkian team, who will be responsible for the standardisation, management, and migration of information within the CAM collections database, supporting the development of the Online Collections project and the integration of institutional information into digital platforms.

Contract Terms: Fixed-Term Employment Contract (2 years)

Key Responsibilities

• Review, clean, and standardise data within the InArte database, ensuring consistency and quality of collections information.
• Collaborate in the migration of content and metadata from the former CAM website to the new institutional WordPress platform.
• Work closely with Curatorial, Collection Management, Digital, and IT teams in the validation, structuring, and publication of online collections content.
• Ensure the application of controlled vocabularies and museum documentation standards, including international terminologies such as Getty AAT.
• Support interoperability processes and data integration between the InArte database and institutional digital platforms.
• Contribute to the production of technical documentation and procedures associated with the management and digital publication of collections.

Required Qualifications and Skills

• Master’s degree in Cultural Heritage and Digital Humanities, Museology, Art History, Information Science, or a related field.
• Minimum of 2–3 years of experience in roles related to collections documentation, databases, or digital projects within museum or heritage contexts.
• Practical experience with collection management systems, preferably InArte, or equivalent platforms.
• Proficiency in WordPress or other Content Management Systems (CMS).
• Familiarity with data migration processes, metadata standardisation, and the online publication of collections.
• Fluency in spoken and written English.
• Proficiency in Microsoft Office and digital data management tools.

The Gulbenkian Foundation strives to attract and retain talent by recognising people as our most important asset in fulfilling the Foundation’s mission. Our organisational culture is grounded in the institution’s values, encouraging motivated teams to thrive in a healthy and inclusive workplace.

We welcome applications from all people, regardless of their age, gender, sexual orientation, ethnic origin, religion, or disability, in particular of those who identify with underrepresented groups in the various initiatives promoted by the Foundation.

I hereby declare, on my word of honour, that the information provided herein is accurate, correct, and complete and/or that the documents submitted are genuine as well as the information included in them.