Event Management Internship

Calouste Gulbenkian Foundation; Lisboa; Presencial; EUR 8928 - 13 392; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Internship allowance

Meal allowance

Initial and continuous training

Resumo da oferta

The Calouste Gulbenkian Foundation in Lisboa is seeking an Intern for the Event Management team. This internship will provide practical experience in event coordination, from planning to follow-up.

The successful candidate will support meetings and events, assist with venue bookings, prepare documentation, and gather feedback. A Bachelor's degree in Communication, Tourism, or Social and Human Sciences is required. Proficiency in Portuguese and English is essential.

Join us to help improve the quality of life through our mission in a diverse and inclusive workplace.

Qualificações

• Bachelor’s degree in the areas of Communication, Tourism, or Social and Human Sciences.
• No professional experience required.
• Basic knowledge of event planning and management.
• Proficiency in Portuguese and English, both spoken and written.
• Organisational and planning abilities.
• Willingness and motivation to learn.

Responsabilidades

• Support in planning and organisation of events from conception to completion.
• Assist the event booking process ensuring venue availability.
• Prepare and maintain documentation related to events.
• Collect participant feedback through surveys for post-event follow-up.
• Support coordination of meeting room setups and audiovisual requirements.
• Carry out administrative support tasks like scheduling and correspondence.

Conhecimentos

Proficiency in Portuguese and English

Organisational and planning abilities

Basic knowledge of event planning and management

Willingness and motivation to learn

Formação académica

Bachelor’s degree in Communication, Tourism, or Social and Human Sciences

Descrição da oferta de emprego

The Fundação Calouste Gulbenkian is a Portuguese private-law institution of public utility that carries out its activities from its headquarters in Lisbon and its branches in Paris and London. Its core mission is to promote the improvement of the quality of life of individuals and organisations through art, science, education, and philanthropy, thereby contributing to a more equitable and sustainable society.

We are currently seeking an Intern to join the Event Management team within Central Services. This internship will provide the successful candidate with the opportunity to acquire, develop, and deepen a range of knowledge and skills complementary to their academic background, while gaining practical experience in all aspects of event coordination, from initial planning through to post-event follow-up.

Internship Conditions

• 12-month internship
• Extracurricular professional internship contract
• Initial and continuous training
• Internship allowance plus meal allowance

Main Responsibilities

• Provide support in the planning, organisation, and evaluation of meetings, conferences, and other events, ensuring the monitoring of all stages from conception to completion
• Support the event booking process by assessing the availability of the Foundation’s venues according to the needs and requested dates of external entities, while ensuring coordination with other scheduled events
• Assist in event production by identifying the needs and expectations of the entities involved, as well as presenting the venues and respective facilities
• Prepare, organise, and maintain up-to-date documentation related to events, including agendas, participant lists, budget monitoring, and cost allocation
• Ensure post-event follow-up by promoting the collection of participant feedback through satisfaction surveys, with a view to identifying opportunities for improvement and implementing corrective actions
• Maintain organised and updated databases and records containing information on events and participants
• Support the coordination of meeting room setups and ensure compliance with the audiovisual requirements necessary for the successful delivery of events
• Carry out administrative support tasks, namely scheduling, correspondence management, and data entry and updating

Required skills

• Bachelor’s degree in the areas of Communication, Tourism, or Social and Human Sciences (Level 6 of the National Qualifications Framework)
• No minimum professional experience required
• Basic knowledge of event planning and management
• Proficiency in Portuguese and English, both spoken and written
• Organisational and planning abilities
• Willingness and motivation to learn

The Gulbenkian Foundation strives to attract and retain talent by recognising people as our most important asset in fulfilling the Foundation’s mission. Our organisational culture is grounded in the institution’s values, encouraging motivated teams to thrive in a healthy and inclusive workplace.

We welcome applications from all people, regardless of their age, gender, sexual orientation, ethnic origin, religion, or disability, in particular of those who identify with underrepresented groups in the various initiatives promoted by the Foundation.