Porto Studio Operations Lead & Executive Assistant

MASSLAB; Porto; Presencial; EUR 40 000 - 60 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Attractive benefits

Career growth

Collaborative team

Resumo da oferta

MASSLAB in Porto is seeking an experienced Office Manager and Executive Assistant to act as the operational anchor of the Porto studio. The role requires proactive ownership of daily operations, coordinating office space, budgets, vendor relationships, and partner calendars with autonomy and precision.

The ideal candidate will combine strong administrative skills with strategic thinking, support senior partners, manage meetings and travel, and maintain a smooth, collaborative work environment in

Qualificações

• Proven experience in Office Management or Senior Administrative roles, preferably in fast-paced environments.
• Experience in budget tracking, vendor negotiation, and administrative compliance.
• Strong organizational skills, high detail orientation, and ability to prioritize independently.
• Excellent interpersonal and communication skills with a reliable attitude.

Responsabilidades

• Office Management: supervise office space, logistics, reception, meeting rooms, supplier management, stock control, contracts, and legal compliance.
• Administration & Budget: organize invoices, insurance, contracts, manage supplier payments, oversee annual operating budget with monthly reporting.
• Team Support: manage IT support requests, assist in meetings/events, organize travels, onboarding logistics with People.
• Partner Support: manage partners' agendas, travel, correspondence, expenses, and client meeting logistics.

Conhecimentos

Office management

Executive assistance

Vendor negotiation

Budget tracking

Multitasking

Organization

Ferramentas

MS Office

Design tools

Descrição da oferta de emprego

MASSLAB in Porto is seeking an experienced Office Manager and Executive Assistant to act as the operational anchor of the Porto studio. The role requires proactive ownership of daily operations, coordinating office space, budgets, vendor relationships, and partner calendars with autonomy and precision.

The ideal candidate will combine strong administrative skills with strategic thinking, support senior partners, manage meetings and travel, and maintain a smooth, collaborative work environment in