People & Office Operations Lead

Novo Emprego; Lisboa; Presencial; EUR 32 000 - 45 000; Tempo integral

Resumo da oferta

Novo Emprego is seeking an organised Office & People Operations Specialist to ensure smooth daily office functioning and to support core people operations. The role blends office management, HR administration, procurement coordination, and executive-level support with discretion and autonomy.

Responsibilities span managing facilities and vendors, assisting recruitment and onboarding, maintaining GDPR-compliant HR records, coordinating training, procurement processes, and travel support, while

Qualificações

• Excellent written and verbal communication skills.
• Strong organisational and administrative abilities.
• High level of discretion, reliability, and attention to detail.
• Ability to collaborate effectively across teams and functions.
• Proactive, solution-oriented, and service-driven mindset.

Responsabilidades

• Office Management: oversee facilities, supplies, equipment, and maintenance; main contact for reception and building management; coordinate shared spaces and events; manage vendors; monitor budgets and invoices.
• HR & People Operations Support: assist recruitment and onboarding; maintain HR records and GDPR compliance; support payroll, benefits, and HR reporting; coordinate training and health and safety activities; support time-off tracking and offboarding.
• Procurement & Vendor Management: maintain supplier contracts; source and negotiate quotes for office supplies and services; manage purchase orders and deliveries; support cost optimisation with spend tracking; work with Finance on invoice reconciliation.
• Executive & Personal Assistance: manage complex calendars across time zones; prepare agendas and materials; create presentations and reports; coordinate travel and expense reporting; handle confidential information and provide ad hoc administrative support.

Conhecimentos

Organisational skills

Administrative skills

Written communication

Verbal communication

Discretion and reliability

Descrição da oferta de emprego

Novo Emprego is seeking an organised Office & People Operations Specialist to ensure smooth daily office functioning and to support core people operations. The role blends office management, HR administration, procurement coordination, and executive-level support with discretion and autonomy.

Responsibilities span managing facilities and vendors, assisting recruitment and onboarding, maintaining GDPR-compliant HR records, coordinating training, procurement processes, and travel support, while