Payroll & A1 Operations Specialist

LAISTA; Porto; Presencial; EUR 30 000 - 54 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid working model

Competitive salary

Resumo da oferta

Laista Group is expanding its Portuguese operation and seeks a Payroll & A1 Operations Specialist to manage end-to-end payroll, A1 certificates and posted-worker processes in Portugal. You will handle payroll data, communicate with authorities and internal teams, and ensure compliance with social security and tax obligations.

The role is hands-on, operational and requires collaboration with external partners and cross-border teams, including the Netherlands, Belgium and Germany.

Qualificações

• Hands-on Portuguese payroll experience.
• Experience processing payroll inputs to final validation.
• Strong understanding of Segurança Social, IRS and labour-law obligations.

Responsabilidades

• Process end-to-end Portuguese payroll operations.
• Collect and validate payroll inputs: hours, overtime, absences, holidays, allowances, bonuses, changes.
• Prepare payslips, payroll reports and payment files.
• Ensure payroll obligations with Segurança Social, IRS and reporting.
• Prepare, submit and follow up on A1 certificates and posted-worker docs.
• Coordinate payroll information between Portugal and host-country partners.

Conhecimentos

Portuguese payroll

A1 certificates

Posted workers

Labour-law payroll

Attention to detail

Communicate with authorities

English proficiency

Ferramentas

SAP

Workday

PHC

Primavera

Descrição da oferta de emprego

Location: Porto, Portugal

Reporting to: Workforce & Operations Team Lead

About us

Laista Group is a Lithuanian group of companies operating mainly in workforce leasing, payroll services, recruitment and back-office solutions.

We are currently developing our Portuguese operation and are looking for a hands-on payroll and workforce operations specialist who will help manage the operational side of payroll, employee administration, A1 certificates and posted-worker processes in Portugal.

This is not a purely administrative HR role. We are looking for someone who understands Portuguese payroll in practice, enjoys operational work, is detail-oriented and can take ownership of payroll and compliance-related tasks from start to finish.

About the role

As a Payroll & A1 Operations Specialist, you will work under the Workforce & Operations Team Lead and support the day-to-day payroll and workforce administration processes in Portugal.

Your main focus will be Portuguese payroll, A1 certificates, employee administration, posted-worker documentation and communication with external partners, authorities and internal teams.

The role is hands-on and operational. You will be expected to work directly with payroll data, documents, deadlines, legal requirements and employee-related information.

Main responsibilities

• Process and support end-to-end Portuguese payroll operations.
• Collect, review and validate payroll inputs: working hours, overtime, absences, holidays, allowances, bonuses, contract changes, onboarding and terminations.
• Prepare and check payslips, payroll reports, payment files and related payroll documentation.
• Ensure payroll-related obligations are completed correctly, including Segurança Social, IRS and mandatory reporting.
• Prepare, submit and follow up on A1 certificates and posted-worker documentation.
• Support employee posting processes from Portugal to other EU countries.
• Coordinate payroll-related information between Portugal and host-country partners, such as the Netherlands, Belgium, Germany or other markets.
• Work with employment contracts, employee files, declarations, social security information and other HR administration documents.
• Communicate with external payroll, legal, accounting or HR providers when needed.
• Contact Portuguese institutions and authorities when clarification or follow-up is required.
• Maintain payroll calendars, checklists, procedures and control files.
• Support audits and ensure that payroll and employee administration documents are accurate and complete.
• Identify payroll, documentation or compliance risks and escalates them in time.
• Support the Workforce & Operations Team Lead in building stable and scalable operational processes in Portugal.

What we expect from you

• Hands-on Portuguese payroll experience.
• Practical experience processing or supporting payroll from inputs to final validation.
• Good understanding of Portuguese payroll rules, Segurança Social, IRS, employee administration and labour-law-related payroll obligations.
• Practical experience with A1 certificates, posted workers, cross-border employment or employee assignments.
• Experience working with employment contracts, absences, holidays, working time, allowances and terminations.
• Ability to work with external payroll, legal or HR providers and challenge incorrect or incomplete information.
• Strong attention to detail and ability to work with deadlines.
• Structured working style: checklists, calendars, documentation and clear follow-up.
• Ownership mindset - you do not wait for someone else to solve operational issues.
• Ability to communicate clearly with authorities, partners, employees and internal stakeholders.
• Fluency in Portuguese and good working English.

Nice to have

• Experience in temporary employment, staffing, workforce leasing, employee outsourcing or recruitment agencies.
• Experience with payroll involving more than one country.
• Knowledge of collective agreements or posted-worker requirements in countries such as the Netherlands, Belgium or Germany.
• Experience working in a company where payroll and HR operations are being built or improved.
• Experience with SAP, Primavera, PHC, Workday or other payroll / HR systems.

What we offer

• A hands-on role in a growing Portuguese operation.
• Opportunity to work with international payroll and posted-worker processes.
• Close cooperation with the Workforce & Operations Team Lead and the wider Laista Group team.
• A role where accuracy, responsibility and initiative are genuinely important.
• Hybrid working model.
• Competitive salary depending on experience.
• Opportunity to contribute to building operational processes from an early stage.

Only shortlisted candidates will be contacted.