Organized Office Manager — Almada, Portugal

NextWave Publications; Almada; On-site; EUR 13,000 - 15,000; Full time

Job summary

NextWave Publications in Almada, Portugal is seeking an experienced Office Manager to oversee daily operations and administrative tasks. You will coordinate supplies, manage correspondence, arrange meetings and travel, and support HR duties such as onboarding and employee records.

The role requires strong communication, organizational skills, and the ability to multitask. A proactive approach and proficiency in Microsoft Office are essential for success in this position.

Qualifications

• Minimum 2 years of experience in a similar office role.
• Excellent verbal and written communication skills.
• Strong organizational skills with multitasking ability.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of basic accounting principles preferred.
• Experience in team management is a plus.
• Must have legal authorization to work in Almada without sponsorship.

Responsibilities

• Manage office supplies inventory and place orders when necessary.
• Maintain office cleanliness and organization.
• Coordinate appointments, meetings, and travel arrangements for team members.
• Handle incoming calls and emails, responding or redirecting them as needed.
• Prepare reports, presentations, and other documents as required.
• Assist with HR duties such as onboarding new employees and maintaining employee records.
• Monitor office budget and expenses.
• Collaborate with other departments to ensure smooth operation of the office.

Skills

Multitasking

Communication

Organizational skills

MS Office

Basic accounting

Team management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

NextWave Publications in Almada, Portugal is seeking an experienced Office Manager to oversee daily operations and administrative tasks. You will coordinate supplies, manage correspondence, arrange meetings and travel, and support HR duties such as onboarding and employee records.

The role requires strong communication, organizational skills, and the ability to multitask. A proactive approach and proficiency in Microsoft Office are essential for success in this position.