Operations Coordinator — Programs & Field Ops (Portugal)

World Learning, Inc.; Lisboa; Presencial; EUR 13 000 - 16 000; Tempo integral

Resumo da oferta

World Learning Portugal seeks an Operations Coordinator to provide administrative, financial, and logistical support to the Center in Portugal. The role works with the Center Director to ensure smooth day-to-day operations, student activities, and field-based learning experiences across programs.

The position requires a proactive, highly organized individual with strong communication and teamwork skills, willing to handle budget tracking, invoices, and compliance tasks in a dynamic environment.

Qualificações

• Bachelor's degree in management, business administration, finance or related field.
• Strong organizational and multitasking abilities with high attention to detail.
• Proactive mindset with initiative and independence.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team.
• Strong problem-solving and time management.
• Basic to strong knowledge of financial administration.
• Familiarity with Portuguese fiscal environment.
• Willingness to learn hiring processes in Portugal.
• Fluent English speaker.

Responsabilidades

• Provide ongoing operational and administrative support to the Center Director.
• Coordinate planning and implementation of academic programs and student activities.
• Maintain schedules, records, and internal communications.
• Ensure smooth day-to-day functioning of program operations.
• Serve as first point of contact for student logistical queries.
• Manage expenses, invoices, and receipts.
• Support financial reporting and documentation.
• Ensure compliance with Portuguese fiscal regulations.
• Support compliance with Portuguese labor laws and contracts.
• Coordinate field visits and student activities logistics.
• Assist with insurance-related coordination in incidents.
• Collaborate with partners and internal teams.
• Other tasks as assigned.

Conhecimentos

Organizational skills

Proactive mindset

Communication skills

Team collaboration

Time management

English proficiency

Formação académica

Bachelor's in management/related field

Descrição da oferta de emprego

World Learning Portugal seeks an Operations Coordinator to provide administrative, financial, and logistical support to the Center in Portugal. The role works with the Center Director to ensure smooth day-to-day operations, student activities, and field-based learning experiences across programs.

The position requires a proactive, highly organized individual with strong communication and teamwork skills, willing to handle budget tracking, invoices, and compliance tasks in a dynamic environment.