Operations & Programs Coordinator

World Learning; Lisboa; Presencial; EUR 13 000 - 16 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Per local labor requirements

Resumo da oferta

World Learning Inc. Portugal seeks an Operations Coordinator to support administrative, financial, and logistical functions across the Center, collaborating with the wider team to ensure smooth day-to-day operations of programs, student activities, and field-based learning experiences.

The role requires an organized, proactive individual comfortable working across administration, finance, student support, and coordination, reporting to the Center Director.

Qualificações

• Bachelor's degree in management, business, finance or related field.
• Master's or postgraduate degree preferred.
• Fluent English and ability to work in Portugal.

Responsabilidades

• Provide ongoing operational and administrative support to the Center Director.
• Coordinate planning and implementation of academic programs and student activities.
• Maintain schedules, records, documentation, and internal communication systems.
• Ensure smooth day-to-day functioning of program operations and respond to tasks.
• Act as first point of contact for basic student logistical queries.
• Manage and track program expenses, invoices, and receipts.
• Support financial reporting and ensure documentation is complete.
• Ensure compliance with Portuguese fiscal regulations with accounting team.
• Support labor-law compliance and contract-related processes in Portugal.
• Maintain organized financial and administrative records for audits.
• Coordinate logistics for field activities and on-site support.
• Assist in coordination with insurance provider for student incidents.

Conhecimentos

Strong organizational skills

Multitasking

Proactive mindset

Communication skills

Teamwork

Time management

Financial administration

Familiarity with Portuguese fiscal env

Hiring in Portugal knowledge

Adaptability to peak workloads

Fluent English

Formação académica

Bachelor's in management/BA/Finance or related field

Master's or postgraduate degree preferred

Ferramentas

Intacct

Microsoft Word

Excel

PowerPoint

Descrição da oferta de emprego

World Learning Inc. Portugal seeks an Operations Coordinator to support administrative, financial, and logistical functions across the Center, collaborating with the wider team to ensure smooth day-to-day operations of programs, student activities, and field-based learning experiences.

The role requires an organized, proactive individual comfortable working across administration, finance, student support, and coordination, reporting to the Center Director.