HR Systems and Administration Specialist

ManpowerGroup Portugal; Porto; On-site; EUR 30,000 - 42,000; Full time

Job summary

A leading workforce solutions provider is seeking an experienced HR Systems and Administration Specialist in Porto. In this role, you will manage and enhance the user experience of HR systems used by the People & Culture team. Responsibilities include troubleshooting issues, delivering timely reporting, and providing training. Candidates should have 2-3 years of administrative experience, English fluency, and proficiency in either French or German. Join a global team and make an impact by applying now.

Qualifications

• 2-3 years of administrative experience with regular use of systems.
• Proven ability to manage and enhance HR tools.
• Strong administrative skills (MS office products).
• Excellent interpersonal and communication skills.

Responsibilities

• Manage and enhance user experience for HR systems.
• Troubleshoot and rectify issues with the HR tools.
• Deliver timely reporting for stakeholders.
• Provide training content and deliver training sessions.
• Manage MARS (performance system) data input, export and reporting.
• Drive HR systems change projects aligned to global processes.
• Provide training content and deliver training via Teams.
• Deliver reporting with Headcount, distribution lists, quarterly metrics.
• Build dashboards to support key priorities and reporting.
• Provide data for audits and surveys as required.
• Support HRBPs and admins to ensure smooth department operation.

Skills

English fluency

French or German proficiency (B1)

Strong administrative skills

Excellent interpersonal and communication skills

Solid Excel experience

Tools

MS Office products

MS Excel

Job description

ManpowerGroup is a world leader in innovative workforce solutions. Every day, we connect more than 600,000 people to meaningful work across a wide range of skills and industries helping to power the success of clients around the world.

We are looking for an experienced HR Systems and Administration Specialist, based in Porto, to support a Swiss-based team.

Your Mission

The purpose of this role is to proactively manage and enhance the user experience and processes surrounding the HR systems and applications used by the People & Culture Team. The successful candidate will join the People & Culture team and support the delivery of a high level of service to the ManpowerGroup Switzerland business, ensuring that reporting capability is achieved and delivered in a timely manner to key stakeholders and global functions.

Responsibilities

• Fully understand and map out the structure and processes within the HR tools
• Trouble-shoot issues with the tool and rectify errors
• Suggest enhancements to improve user experience
• Ensure that all HR tools are kept updated and that the data is accurate and consistent
• Manage MARS (performance system) from a data input, export and reporting perspective
• Drive systems change projects to align to global processes
• Provide content for training purposes eg/ Manager and Employee training for tools + deliver the training via Teams
• Manage projects such as the updating of the Intranet with HR documentation, policies etc
• Deliver reporting requirements such as Headcount, Distribution Lists for training/ communication purposes, Quarterly Metrics etc
• Building dashboards to support and drive key priorities
• Ensure that reporting is delivered in a timely manner to all stakeholders
• Provide data as required, for example for audits, engagement surveys, headcount reporting etc
• Provide ad hoc support to HRBPs and admin colleagues as required to ensure the smooth running of the department

Your background

• English fluency with either French or German language proficiency (B1)
• 2-3 years of minimum experience as an administrator with regular use of systems and solid excel experience
• Strong administrative skills (MS office products)
• Excellent interpersonal and communication skills

Ready to lead impactful projects and be part of a global team? Apply now!

For more information, visit: https://www.manpowergroup.pt