Office Manager Lisboa

Perez-Llorca; Lisboa; Presencial; EUR 25 000 - 32 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Career development

Resumo da oferta

Perez-Llorca is seeking an office manager for our Lisbon office to ensure smooth daily operations and seamless collaboration between facilities and staff.

The role offers growth within a law firm with international exposure. Requirements include 3+ years in a similar role, fluent Portuguese, strong English, and beneficial Spanish knowledge and SAP familiarity.

Qualificações

• At least 3 years in a similar office management role.
• Fluent in Portuguese (native or C2).
• High level English (minimum B2).
• Spanish knowledge and SAP are valued but not required.

Responsabilidades

• Ensure the daily operation of the building.
• Coordinate with building security and maintenance.
• Resolution of incidents in the building.
• Stock control and management of supplies and consumption.
• Contact and management with external suppliers.
• Reception support, events and meetings logistics (catering, audiovisual, attendance lists, hostesses).
• Coordination of reception and meeting rooms.
• Manage cleaning and maintenance of the building to keep facilities spotless.
• Organize lunches and work breakfasts.
• Budget control, invoice validation and purchasing processes.
• Support onboarding of new joiners.

Conhecimentos

Office management

Portuguese language

English language

Spanish language

Ferramentas

SAP

Descrição da oferta de emprego

Job Description

We are looking for an office manager for our Lisbon office.

Requirements

• At least 3 years of experience in a similar role.
• Fluent in Portuguese.
• High level of English (minimum B2 level).
• A good level of Spanish and knowledge of SAP are valued.

The ideal candidate will be looking to join a law firm with international scope, and be motivated to grow professionally with our firm and progress in their career.

Functions

• Ensure the daily operation of the building.
• Coordination with building security and maintenance.
• Resolution of incidents in the building.
• Stock control and management of supplies and consumption.
• Contact and management with external suppliers.
• Participation in the reception of visitors, organization of events and meetings (catering, audiovisual resources, attendance lists, hostesses, etc.).
• Coordination of reception and meeting rooms.
• Management of the cleaning and maintenance of the building, ensuring that the facilities are always spotless.
• Organization of lunches and work breakfasts.
• Budget control, invoice validation and monitoring of purchasing processes (office supplies, suppliers, etc.).
• Participation in compliance with occupational safety and health legislation, office emergency plan and drills.
• Coordination of internal and building changes.
• Support in the incorporation process of new joiners.

We offer

• Professional career development opportunity at a growing firm.