Office Facilities Assistant

Dauch; Porto; On-site; EUR 18,000 - 26,000; Full time

Benefits offered by this job

Annual Bonus Plan

Health Insurance

Pension Plan

Life Insurance

Flexible Benefits Program

Job summary

GKN Automotive Portugal Limitada is seeking an Office Facilities Assistant to oversee day-to-day facility operations and provide clerical support. You will ensure compliance, safety, efficiency and a high standard of administrative service across the office environment.

You will report to the Office Manager and coordinate with facilities teams to keep the workspace productive, safe and sustainable. Strong Microsoft Office skills and attention to detail are essential.

Qualifications

• High school diploma or associated degree.
• Clear communication with internal and external contacts.
• Strong organisational and time-management skills.
• Attention to detail and accuracy.
• Excellent interpersonal skills.
• Proficient with Microsoft Word, PowerPoint, Excel and Outlook.

Responsibilities

• Welcome colleagues and visitors and support office needs.
• Organise and maintain office common areas and meeting rooms.
• Oversee janitorial and lawn services and coordinate contractor work.
• Manage office inventories, supplies, and stationary stock levels.
• Handle mail flow, invoicing, data entry, and filing.
• Support travel queries, events and overall office management tasks.

Skills

Communication

Time management

Organisational skills

Attention to detail

Interpersonal skills

MS Office

Education

High school diploma or associate degree

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

## Office Facilities AssistantApply: Porto, Portugal: Full time: Posted Today: JREQ-225611**Job Posting Title**Office Facilities Assistant **Legal Entity**GKN Automotive Portugal Limitada (Portugal)**Job Description Summary**The Office Facilities Assistant will be responsible for oversee and manage the day-to-day operations of the facility, and clerical tasks in our office. Being responsible for compliance, safety, efficiency, and management, according to the necessity. This role will also be responsible to ensure the highest standard administrative service, attending the needs of the infrastructure, its hierarchy and its scheduled operations. The Office Facilities Assistant will report directly to the Office manager.**Job Description:**The Office Facilities Assistant will be responsible required to execute the following tasks:· Welcome work colleagues and visitors;· Help to organize and maintain office common areas;· Assist with the setup of meeting rooms: furniture, chairs, tables, projectors, easels, flip charts, white boards, etc;· Oversee both janitorial and lawn maintenance service needs;· Reach contractors to handle building repairs;· Conduct and maintain building inventories on a regular basis;· Maintain supply inventory; monitor and maintain stationary stock levels· Manage incoming mail, invoice shipment, and its respective data storage;· Create, maintain, and enter information into databases;· Keep a close relationship with the Office Manager to ensure the smooth running of the daily tasks· Grant support to the Office Facilities Responsible in all responsibilities addressed to the Office Management Team, such as:o Travel management queries;o Event planning tasks;o And maintenance of a harmonious, safe, comfortable, productive and sustainable work environment.**Required Skills and Education**Essential:· High school diploma or associated degree· Ability to communicate clearly with internal and external contacts· Very strong organisational and time-management skills· Exceptional attention to detail and accuracy· Excellent interpersonal skills· Fully proficient with Microsoft applications including Word, PowerPoint, Excel and Outlook· Ability to write clearly and help with word processing when necessary· Ability to multitask in a highly demanding work environment.Desirable:· Prior experience in a similar environmentLanguage skills:· English (mandatory)· Portuguese Benefits:Annual Bonus PlanHealth InsuranceEmployee Referral ProgramLife InsurancePension PlanAdditional Vacation DaysEmployee Assistance ProgramFlex Days-OffLinkedIn Learning AccessFlexible Benefits ProgramTeleworking AllowanceAdditional Company Days-OffLong Service AwardsVolunteering Day