Office Facilities Assistant

AAM - American Axle & Manufacturing; Porto; Presencial; EUR 18 000 - 24 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Annual Bonus Plan

Health Insurance

Pension Plan

Flexible Benefits Program

Teleworking Allowance

Life Insurance

Additional Vacation Days

LinkedIn Learning Access

Resumo da oferta

GKN Automotive Portugal Limitada is seeking an Office Facilities Assistant to oversee day-to-day operations of the facility and perform essential clerical tasks. The role emphasizes compliance, safety, efficiency, and administration for the office infrastructure.

This position reports to the Office Manager and involves welcoming colleagues and visitors, organizing common areas, setting up meeting rooms, and coordinating with contractors and suppliers to maintain a safe and productive work

Qualificações

• High school diploma or associated degree.
• Ability to communicate clearly with internal and external contacts.
• Very strong organisational and time-management skills.
• Exceptional attention to detail and accuracy.
• Excellent interpersonal skills.
• Fully proficient with Microsoft applications including Word, PowerPoint, Excel and Outlook.
• Ability to write clearly and help with word processing when necessary.
• Ability to multitask in a highly demanding work environment.

Responsabilidades

• Welcome work colleagues and visitors.
• Organize and maintain office common areas.
• Assist with the setup of meeting rooms: furniture, chairs, tables, projectors, easels, flip charts, white boards, etc.
• Oversee janitorial and lawn maintenance service needs.
• Reach contractors to handle building repairs.
• Conduct and maintain building inventories on a regular basis.
• Maintain supply inventory; monitor and maintain stationary stock levels.
• Manage incoming mail, invoice shipment, and its respective data storage.
• Create, maintain, and enter information into databases.
• Keep a close relationship with the Office Manager to ensure the smooth running of the daily tasks.
• Grant support to the Office Facilities Responsible in all responsibilities addressed to the Office Management Team, such as travel management queries; event planning tasks; and maintenance of a harmonious, safe, comfortable, productive and sustainable work environment.

Conhecimentos

Organisational skills

Time management

Attention to detail

Interpersonal skills

MS Office

Written communication

Multitasking

Formação académica

High school diploma

Associate degree

Descrição da oferta de emprego

Job Posting Title

Office Facilities Assistant

Legal Entity

GKN Automotive Portugal Limitada (Portugal)

Job Description Summary

The Office Facilities Assistant will be responsible for oversee and manage the day-to-day operations of the facility, and clerical tasks in our office. Being responsible for compliance, safety, efficiency, and management, according to the necessity.

This role will also be responsible to ensure the highest standard administrative service, attending the needs of the infrastructure, its hierarchy and its scheduled operations.

The Office Facilities Assistant will report directly to the Office manager.

Job Description

• Welcome work colleagues and visitors;
• Help to organize and maintain office common areas;
• Assist with the setup of meeting rooms: furniture, chairs, tables, projectors, easels, flip charts, white boards, etc;
• Oversee both janitorial and lawn maintenance service needs;
• Reach contractors to handle building repairs;
• Conduct and maintain building inventories on a regular basis;
• Maintain supply inventory; monitor and maintain stationary stock levels
• Manage incoming mail, invoice shipment, and its respective data storage;
• Create, maintain, and enter information into databases;
• Keep a close relationship with the Office Manager to ensure the smooth running of the daily tasks
• Grant support to the Office Facilities Responsible in all responsibilities addressed to the Office Management Team, such as:
  • Travel management queries;
  • Event planning tasks;
  • And maintenance of a harmonious, safe, comfortable, productive and sustainable work environment.

Required Skills and Education

Essential:

• High school diploma or associated degree
• Ability to communicate clearly with internal and external contacts
• Very strong organisational and time-management skills
• Exceptional attention to detail and accuracy
• Excellent interpersonal skills
• Fully proficient with Microsoft applications including Word, PowerPoint, Excel and Outlook
• Ability to write clearly and help with word processing when necessary
• Ability to multitask in a highly demanding work environment.

Desirable:

• Prior experience in a similar environment

Language skills:

• English (mandatory)
• Portuguese

Benefits:

• Annual Bonus Plan
• Health Insurance
• Employee Referral Program
• Life Insurance
• Pension Plan
• Additional Vacation Days
• Employee Assistance Program
• Flex Days-Off
• LinkedIn Learning Access
• Flexible Benefits Program
• Teleworking Allowance
• Additional Company Days-Off
• Long Service Awards
• Volunteering Day

About Dauch:

Dauch Corporation is a premier Driveline and Metal Forming supplier serving the global automotive industry with a powertrain-agnostic product portfolio that supports electric, hybrid, and internal combustion vehicles. The company is headquartered in Detroit, MI, with operations that span 24 countries and more than 175 locations. Formed through the acquisition of Dowlais Group plc and its subsidiaries - GKN Automotive and GKN Powder Metallurgy, Dauch unites deep engineering roots with global manufacturing capabilities and an entrepreneurial spirit to move mobility forward. Visit www.dauch.com to learn more.