Office Facilities & Operations Coordinator

Dauch; Porto; Hybrid; EUR 18,000 - 26,000; Full time

Benefits offered by this job

Annual Bonus Plan

Health Insurance

Pension Plan

Life Insurance

Flexible Benefits Program

Job summary

GKN Automotive Portugal Limitada is seeking an Office Facilities Assistant to oversee day-to-day facility operations and provide clerical support. You will ensure compliance, safety, efficiency and a high standard of administrative service across the office environment.

You will report to the Office Manager and coordinate with facilities teams to keep the workspace productive, safe and sustainable. Strong Microsoft Office skills and attention to detail are essential.

Qualifications

• High school diploma or associated degree.
• Clear communication with internal and external contacts.
• Strong organisational and time-management skills.
• Attention to detail and accuracy.
• Excellent interpersonal skills.
• Proficient with Microsoft Word, PowerPoint, Excel and Outlook.

Responsibilities

• Welcome colleagues and visitors and support office needs.
• Organise and maintain office common areas and meeting rooms.
• Oversee janitorial and lawn services and coordinate contractor work.
• Manage office inventories, supplies, and stationary stock levels.
• Handle mail flow, invoicing, data entry, and filing.
• Support travel queries, events and overall office management tasks.

Skills

Communication

Time management

Organisational skills

Attention to detail

Interpersonal skills

MS Office

Education

High school diploma or associate degree

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

GKN Automotive Portugal Limitada is seeking an Office Facilities Assistant to oversee day-to-day facility operations and provide clerical support. You will ensure compliance, safety, efficiency and a high standard of administrative service across the office environment.

You will report to the Office Manager and coordinate with facilities teams to keep the workspace productive, safe and sustainable. Strong Microsoft Office skills and attention to detail are essential.