Office Assistant - Funchal, Portugal

VivaVibe Productions; Funchal; On-site; EUR 10,000 - 12,000; Full time

Job summary

VivaVibe Productions in Funchal, Madeira, is seeking an organized Office Assistant to provide administrative support and ensure smooth office operation. You will handle daily tasks, answer calls, respond to emails, manage expenses, and coordinate travel for staff.

The ideal candidate has at least 1 year in a similar role, proficiency in Microsoft Office, strong communication skills, and keen attention to detail. Must be eligible to work in Portugal.

Qualifications

• Minimum of 1 year experience in a similar role.
• Must have biometric passport.
• Strong organizational skills and multitasking.
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication.
• Detail-oriented with high accuracy.

Responsibilities

• Answer phone calls and respond to emails.
• Schedule appointments and meetings for management.
• Track expenses and prepare expense reports.
• Manage incoming and outgoing mail.
• Coordinate travel arrangements.
• Maintain office filing systems.
• Assist with preparing documents and presentations.
• Support daily office tasks and research as needed.

Skills

Organizational skills

Communication skills

Attention to detail

Microsoft Office

Tools

Microsoft Office Suite

Job description

Office assistant vacancy in Funchal Portugal

We are hiring for an organized and efficient Office Assistant to join our team in Funchal, Portugal. As an Office Assistant, you will be responsible for providing administrative support and ensuring the smooth operation of our office.

Responsibilities:

• Assist with day-to-day office tasks such as answering phone calls, responding to emails, and maintaining office supplies
• Schedule appointments and meetings for management
• Keep track of company expenses and prepare expense reports
• Manage incoming and outgoing mail
• Conduct research and gather information as needed
• Maintain office filing systems
• Assist with preparing documents and presentations
• Coordinate travel arrangements for employees

Requirements:

• Minimum of 1 year experience in a similar role
• Must have a biometric passport
• Strong organizational skills with the ability to multitask
• Proficient in Microsoft Office Suite
• Excellent communication skills, both written and verbal
• Detail-oriented with a high level of accuracy

This position is open to all qualified candidates. We believe in equal opportunity employment regardless of gender.

Starting salary for this position is 1100$ per month. Salary may be negotiable based on experience and qualifications.

This position will be based in Funchal, Portugal. Candidates must be legally authorized to work in Portugal.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties or responsibilities associated with the position.