Office Assistant - Faro, Portugal

SafeBox; Faro; On-site; EUR 18,000 - 21,000; Full time

Job summary

SafeBox in Faro, Portugal is seeking an Office Assistant for a contract role based in Faro. You will handle phones, greet visitors, schedule appointments, and keep records organized while assisting with light bookkeeping.

The position runs Monday to Friday, 9 AM–5 PM, with potential occasional evening or weekend work. The monthly salary is $1700, and fluency in English is required; Portuguese is a plus. Proficiency in MS Office is essential.

Qualifications

• High school diploma or equivalent; certification in office administration is a plus
• Experience as administrative or office assistant preferred
• Excellent verbal and written English; Portuguese a plus
• Proficient in MS Office (Word, Excel, PowerPoint)
• Strong organizational skills and ability to multitask
• Attention to detail and confidentiality in all tasks
• Maintain confidentiality when dealing with sensitive information

Responsibilities

• Answer and direct phone calls in a polite and professional manner
• Greet visitors and clients and direct them to the right person or department
• Schedule appointments and meetings for office staff
• Maintain files and records in an organized manner
• Perform basic bookkeeping: record expenses and manage invoices
• Assist with preparing documents, reports, presentations, and other materials
• Keep inventory of office supplies and place orders when necessary
• Ensure the office is clean, tidy, and presentable at all times

Skills

Communication skills

Organizational skills

Multitasking

Confidentiality

English proficiency

Education

High school diploma

Office administration certification

Tools

MS Office

Job description

Office assistant vacancy in Faro Portugal

Office Assistant - Faro, Portugal

This is a contract position with a competitive salary of $1700 per month.

Responsibilities

• Answer and direct phone calls in a polite and professional manner
• Greet visitors and clients, directing them to the appropriate person or department
• Schedule appointments and meetings for office staff
• Maintain files and records in an organized manner
• Perform basic bookkeeping tasks such as recording expenses and managing invoices
• Assist with preparing documents, reports, presentations, and other materials as needed
• Keep inventory of office supplies and place orders when necessary
• Ensure the office is clean, tidy, and presentable at all times

Requirements

• High school diploma or equivalent; additional certification in office administration is a plus
• Proven experience as an administrative assistant or office assistant preferred
• Excellent communication skills (verbal and written) in English; knowledge of Portuguese is a plus
• Proficient in MS Office (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask effectively
• Attention to detail with a high level of accuracy in all tasks
• Ability to maintain confidentiality when dealing with sensitive information

Working Conditions

This is a contract position based in Faro without accommodation provided. The working hours are Monday to Friday from 9 AM to 5 PM. However, flexibility may be required for occasional evening or weekend work.

We value diversity in our workplace and encourage individuals from all backgrounds to apply.

If you are a highly organized individual with strong communication skills looking for an opportunity to contribute to a dynamic team in a fast-paced environment, then this could be the perfect role for you!