Lisbon Property Coordinator – On-Site & Tenant Liaison

Sempre Fixe; Viseu; Presencial; EUR 24 000 - 36 000; Tempo integral

Resumo da oferta

Sempre Fixe is building an in-house property role on the owner’s side. This position serves as the internal point of contact for the portfolio, keeping reporting, documentation and follow-up organised, working alongside the external property management partner.

You will start by learning the portfolio in detail in Lisbon, and take on more responsibility as it expands, collaborating with local contractors and service providers while ensuring timely communication with tenants and vendors.

Qualificações

• Strong written and verbal communication with tenants, vendors, and internal teams.
• Experience in property management and coordinating day-to-day building operations.
• Customer service mindset with responsiveness and problem-solving.
• Administrative duties including document handling, record keeping and scheduling.
• Knowledge of lease administration and NRAU tenancy law.
• Attention to detail and ability to manage multiple tasks.
• Willingness to work on-site in Lisbon and collaborate with local contractors.
• Proficiency with office software and property management tools; fluent in Portuguese and good English.
• Experience in real estate or residential coordination is a plus.

Responsabilidades

• Day-to-day portfolio management support alongside the external property management partner, acting as the internal point of contact.
• Maintain reporting, documentation and follow-up, ensuring nothing is left waiting.

Conhecimentos

Communication skills

Property management

Customer service

Administrative support

Lease administration

Attention to detail

On-site Lisbon work

Office software

Portuguese & English

Driving license

Descrição da oferta de emprego

Sempre Fixe is a residential property company founded in 2021. We acquire, renovate and rent long-term homes across Greater Lisbon - around 250 apartments in more than 25 buildings across 12 municipalities, with over €20M invested to date. Our tenants are middle-income families and professionals looking for a well-run, modern home at a fair rent.

Role Description

We are creating an in-house property role on the owner's side of the business. Day-to-day management of the portfolio is handled by our property management company;
this position works alongside them - as our internal point of contact, keeping reporting, documentation and follow-up organised, and making sure nothing is left waiting. It is a role built to grow: you will start by learning the portfolio in detail, and take on more responsibility as it expands.

Qualifications

• Strong Communication skills, including clear written and verbal interaction with tenants, vendors, and internal teams.
• Experience or demonstrated ability in Property Management and coordinating day-to-day building operations.
• Customer Service skills, with a focus on responsiveness, problem-solving, and maintaining professional relationships.
• Administrative Assistance capabilities, including document handling, record keeping, and scheduling.
• Knowledge of Lease Administration, such as managing lease agreements, renewals, and related documentation. Working knowledge of Portuguese tenancy law (NRAU)
• Attention to detail, organizational skills, and ability to manage multiple tasks and priorities.
• Comfort working on-site in Lisbon and collaborating with local contractors and service providers.
• Proficiency with office software and property management tools;
  fluency in Portuguese and good command of English preferred.
• Previous experience in real estate or residential property coordination is an advantage.
• Driving License (categroy B)