Lisbon Office & People Operations Lead

Dswiss; Lisboa; Hybrid; EUR 35.000 - 48.000; Vollzeit

Benefits dieser Stelle

Hybrid Work Model

25 Days Vacation

Annual International Retreats

Empowered to Make an Impact

Learn from the Best

Free lunches and drinks

Meal allowance, health insurance, and

Public transportation allowance

Zusammenfassung

DSwiss in Lisbon is seeking an Office & People Operations coordinator to support day-to-day HR administration and office operations. You will coordinate payroll with our external provider, manage contracts and documentation, and assist with recruitment activities in Portugal.

You will report to the Head of People in Zurich and help create a productive, welcoming workplace for the Lisbon team of around 20 people.

Qualifikationen

• At least 3 years of experience in office management, administration, HR coordination, People Operations or a comparable role.
• Practical exposure to HR administration such as payroll coordination, employee records, benefits, onboarding or offboarding.
• Experience working with external payroll, HR, benefits or other service providers is highly desirable.
• Fluent English, both spoken and written. Portuguese is highly desirable.
• Strong organisational skills and excellent attention to detail.
• Able to work independently, prioritise effectively and take ownership of topics from start to finish.

Aufgaben

• Act as the local coordination point for day-to-day employee, HR administration and workplace matters in Lisbon, working closely with our Head of People in Zurich.
• Coordinate and manage the monthly payroll process with our external payroll provider, ensuring that all relevant employee information, changes, absences and other inputs are complete and accurate.
• Support employee administration throughout the employee lifecycle, including contracts and documentation, employee changes, absences, onboarding and offboarding.
• Keep employee records, HR systems and local documentation accurate and up to date.
• Support recruitment activities in Portugal, including interview coordination, candidate communication and preparation for new joiners.
• Be an approachable first point of contact for employees in Lisbon and make sure questions are routed to the right person or external provider when specialist HR input is required.
• Take ownership of the smooth day-to-day operation of our Lisbon office and proactively identify what the team needs.
• Manage office suppliers, service providers, maintenance activities and local operational contracts.
• Ensure meeting rooms, shared spaces and workplace facilities are professional, functional and welcoming.
• Coordinate office supplies, equipment and other practical workplace requirements without unnecessary bureaucracy.
• Organise internal meetings, team lunches, workshops, company events and offsites.
• Coordinate travel and other administrative arrangements for employees and executives where required.
• Support local management and the Head of People with administrative and organisational tasks.
• Contribute to People and workplace initiatives and help improve processes where you see opportunities to make things simpler or more effective.

Kenntnisse

Office management

HR coordination

Payroll coordination

Portuguese awareness

Fluent English

Discretion

Communication

Jobbeschreibung

DSwiss in Lisbon is seeking an Office & People Operations coordinator to support day-to-day HR administration and office operations. You will coordinate payroll with our external provider, manage contracts and documentation, and assist with recruitment activities in Portugal.

You will report to the Head of People in Zurich and help create a productive, welcoming workplace for the Lisbon team of around 20 people.