Global Office & Projects Coordinator — Portugal

Swiss Life Asset Managers; Lisboa; Presencial; EUR 36.000 - 48.000; Jornada completa

Descripción de la vacante

Swiss Life Asset Managers in Lisbon seeks an Office & Business Specialist to manage daily office operations and provide cross‑functional support in a growing, international environment.

You will coordinate facilities, assist with office projects, liaise with suppliers, and help with onboarding and leadership meeting support. Fluency in Portuguese and English is essential, and Microsoft 365 expertise is expected.

Formación

• 2–3 years’ experience in office coordination or a comparable role.
• Strong organisational skills and the ability to manage multiple priorities.
• Proactive, service‑oriented approach with clear communication.
• Attention to detail and reliable documentation.
• Experience in an international environment is a plus.
• Fluency in Portuguese and English; knowledge of local administrative requirements.

Responsabilidades

• Coordinate office services, facilities and workplace requirements.
• Support office projects including fit-out and expansion.
• Liaise with suppliers, building management and service providers.
• Manage access, equipment, supplies and office-capacity information.
• Ensure a professional and welcoming workplace for staff and visitors.
• Provide first-level administrative assistance for new employees.

Conocimientos

Office coordination

Multitasking

Communication

Attention to detail

English proficiency

Portuguese knowledge

Microsoft 365

Herramientas

Microsoft 365

Descripción del empleo

Swiss Life Asset Managers in Lisbon seeks an Office & Business Specialist to manage daily office operations and provide cross‑functional support in a growing, international environment.

You will coordinate facilities, assist with office projects, liaise with suppliers, and help with onboarding and leadership meeting support. Fluency in Portuguese and English is essential, and Microsoft 365 expertise is expected.