Lisbon Office Manager: Streamlined Operations & Admin

Q-Storage; Lisboa; On-site; EUR 12,000 - 16,000; Full time

Job summary

Q-Storage in Lisbon is seeking an organized Office Manager to oversee daily operations and administrative tasks in a contract role. The position offers a monthly salary of $1,400. Preference is given to candidates based in Lisbon or holding Portuguese nationality.

You will manage scheduling, filing, inventory, vendor contracts, and cross-department communication to keep the office running smoothly.

Qualifications

• Proven experience as an Office Manager or similar administrative role.
• Excellent organizational skills with multitasking and prioritization.
• Strong written and verbal communication.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience in fast-paced environments with tight deadlines.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage and oversee all administrative tasks, such as scheduling appointments, coordinating meetings, and managing office supplies.
• Maintain organized and efficient filing systems for important documents and records.
• Monitor inventory levels and order necessary supplies to ensure the office runs smoothly.
• Facilitate communication between different departments within the company.
• Oversee the maintenance of office equipment and ensure proper functioning at all times.
• Manage contracts with external vendors and service providers.
• Handle incoming calls and emails, directing them to the appropriate personnel or responding to inquiries as needed.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Independent work

Office administration

Tools

Microsoft Office

Job description

Q-Storage in Lisbon is seeking an organized Office Manager to oversee daily operations and administrative tasks in a contract role. The position offers a monthly salary of $1,400. Preference is given to candidates based in Lisbon or holding Portuguese nationality.

You will manage scheduling, filing, inventory, vendor contracts, and cross-department communication to keep the office running smoothly.