Lisbon Office Coordinator — Onsite Operations & Welcoming Hub

Air Apps; Lisboa; Hybrid; EUR 28,000 - 36,000; Full time

Benefits offered by this job

Apple hardware ecosystem for work.

Annual Bonus

Top-tier Health and Life Insurance

Transportation Budget

Coverflex benefits package for meal/oh

Childcare support

Air Conference

Pension Fund

Urban Sports Club

Meals 100% free at the hub

Job summary

Air Apps in Lisbon is seeking an organized Office Coordinator to join our onsite team. You will be central to establishing and maintaining the day-to-day operations of the Lisbon office, acting as the go-to person for office coordination, vendor interactions, welcoming visitors and candidates, and supporting a smooth experience for new joiners.

You will manage office purchases and supplies, coordinate external service providers, help with desk setup and onboarding, and keep an orderly, welcoming

Qualifications

• Around 2+ years in administrative, office coordination, or similar roles.
• Excellent organizational and multitasking skills.
• Strong interpersonal and communication abilities.
• Proactive mindset, resourcefulness, and attention to detail.
• Familiarity with handling vendors is a plus.

Responsibilities

• Support the setup and organization of our Lisbon office.
• Manage office-related purchases, inventory, and supplies (including food, beverages, and consumables).
• Coordinate with external vendors and service providers.
• Welcome and assist candidates, visitors, and external partners.
• Help onboard new team members, including desk setup and initial orientation.
• Maintain an orderly and welcoming office environment.
• Assist with ad hoc administrative and scheduling tasks as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Proactive mindset

Vendor management

Job description

Air Apps in Lisbon is seeking an organized Office Coordinator to join our onsite team. You will be central to establishing and maintaining the day-to-day operations of the Lisbon office, acting as the go-to person for office coordination, vendor interactions, welcoming visitors and candidates, and supporting a smooth experience for new joiners.

You will manage office purchases and supplies, coordinate external service providers, help with desk setup and onboarding, and keep an orderly, welcoming