Legal Administrator

Hexa Group; Porto; Híbrido; EUR 26 000 - 38 000; Tempo integral

Resumo da oferta

Hexa Group is seeking a highly organised Legal Administrator to support its international Legal Team in Porto, Portugal. The role focuses on managing legal invoices and purchase orders, maintaining spend data in SAP, and assisting with matter management to ensure smooth daily operations.

Ideal candidates hold a degree in Business Administration, Finance or Law, possess fluent English, and have experience in legal or financial administrative roles.

Qualificações

• Degree-level education in Business Administration, Finance or Law; related discipline acceptable.
• Fluent English with excellent written and verbal communication.
• Experience in Legal Administration, Legal Operations, Finance Administration, Accounts Payable, Procurement or related corporate support.
• Strong Excel skills and experience using SAP or similar ERP/financial systems.
• Excellent attention to detail, organisation and stakeholder-management; ability to manage priorities independently.

Responsabilidades

• Manage legal invoices and purchase orders from creation through approval and payment, resolving discrepancies with internal teams and external law firms.
• Maintain accurate matter, supplier and legal spend information within SAP and the Matter Management System.
• Support financial reporting, including legal spend, WIP, cost estimates and trackers.

Conhecimentos

Attention to detail

Stakeholder management

Organisational skills

Formação académica

Degree-level education in Business Administration, Finance or Law

Ferramentas

SAP

Descrição da oferta de emprego

Role Overview

We are looking for an organised and detail-oriented Legal Administrator to support an internationalLegal Team.

You will play a key role in managing legal invoices and purchase orders, maintaining accurate legal spend information, supporting matter management and ensuring the smooth day-to-day running of the department.

Responsibilities

• Manage legal invoices and Purchase Orders from creation through approval and payment, resolving discrepancies with internal teams and external law firms.
• Maintain accurate matter, supplier and legal spend information within SAP and the Matter Management System.
• Support financial reporting, including legal spend, WIP, cost estimates and associated trackers.
• Provide high-quality operational and administrative support covering documents, files, mailboxes, travel, expenses and team onboarding.
• Coordinate effectively with Legal, Finance, Procurement and external suppliers while supporting broader Legal projects and departmental initiatives.

Requirements

• Degree-level education in Business Administration, Finance, Law or a related discipline.
• Fluent English with excellent written and verbal communication skills.
• Previous experience in Legal Administration, Legal Operations, Finance Administration, Accounts Payable, Procurement or a comparable corporate support function.
• Good Microsoft Office skills, particularly Excel, with experience using SAP or similar ERP/financial systems.
• Excellent attention to detail, organisation and stakeholder-management skills, with the ability to work independently and manage competing priorities.