Billing Coordinator - Analyst

Icapital, Llc; Lisboa; Híbrido; EUR 32 000 - 48 000; Tempo integral

Resumo da oferta

iCapital is hiring a Billing Coordinator Analyst to support the Legal and Compliance groups' vendors and outside spending, handling invoices, approvals, and payments with discretion and accuracy. The role requires interaction with executives and cross-functional teams, and a proactive, detail-oriented approach.

Office presence is three days per week in Lisbon with two remote days, involving onboarding software, managing Coupa-based processes, and serving as the primary contact for billing

Qualificações

• Prior experience in law firm/corporate law department or working with accounts payable would be helpful.
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint). Experience with Coupa is a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Previous experience successfully managing schedules and processes in a fast-paced environment.
• Comfort operating within a dynamic environment and executing in unfamiliar situations.
• Willing and able to provide executive support beyond the scope of a typical workday.

Responsabilidades

• Receive invoices, seek approval, and process payments for over 10 million dollars in invoices from law firms and other vendors
• Supervise the onboarding of software and rollout for processing legal invoices.
• Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution
• Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas
• Take the initiative to improve operations and office conditions daily
• Undertake various administrative tasks for the Legal team, including document organization and review

Conhecimentos

Microsoft Office

Coupa

Communication skills

Schedule management

Confidentiality

Ferramentas

Microsoft Excel

PowerPoint

Coupa

Descrição da oferta de emprego

About the Role

iCapital is looking to hire aBilling CoordinatorAnalyst to provide administrative support and serve as a point of contact for both internal and external constituencies associated with Legal and Compliance groups’ vendors and outside spending. The ideal candidate should have experience interacting with high level executives and the ability to manage up through attention to detail, strong initiative, ability to work independently, and a high level of confidentiality. This role will communicate, schedule, and collaborate with our team, other teams within the company, law firms, vendors, clients, potential clients, and investors.

Responsibilities

• Responsible for receiving invoices, seeking approval, and processing payments for over 10 million dollars in invoices from law firms and other vendors
• Supervise the onboarding of software and rollout for processing legal invoices.
• Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution
• Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas
• Take the initiative to improve operations and office conditions daily
• Undertake various administrative tasks for the Legal team, including document organization and review

Qualifications

• Prior experience in law firm/corporate law department or working with accounts payable would be helpful
• Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint). Experience with Coupa is a plus
• Excellent written, verbal, and interpersonal communication skills
• Previous experience successfully managing schedules and processes in a fast-paced environment
• Comfort operating within a dynamic environment and executing in unfamiliar situations
• Willing and able to provide executive support beyond the scope of a typical workday

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office 3 days a week with the flexibility to work remotely 2 days.

iCapital offers qualified investors access to a curated menu of strategies across the private equity life cycle. Investors and their advisors can choose from diversified and niche private equity strategies, including venture capital, growth equity, middle-market buyout, and secondaries.