Global Office & Projects Coordinator

Swiss Life Asset Management AG; Lisboa; On-site; EUR 24,000 - 32,000; Full time

Job summary

Swiss Life Asset Managers is expanding its pan-European platform in Portugal and seeks an experienced Office & Workplace Specialist. The role covers coordinating office services, supporting fit-out projects, and managing vendors, with responsibilities for onboarding new staff and maintaining a professional workplace.

You will work in an international environment, liaising with leadership and cross-functional teams, ensuring smooth operations while supporting safety and administrative

Qualifications

• At least 2–3 years’ experience in office coordination or a comparable role.
• Strong organisational skills and ability to manage multiple priorities.
• Proactive, service-oriented mindset with customer focus.
• Fluency in Portuguese and English, both written and spoken.
• Knowledge of Portuguese workplace and administrative requirements is a plus.
• Proficiency with Microsoft 365 tools and collaboration apps.

Responsibilities

• Coordinate office services, facilities and workplace requirements.
• Support projects related to office fit-out and expansion.
• Liaise with suppliers, building management and service providers.
• Manage access, equipment, supplies and office-capacity information.
• Maintain a professional and welcoming workplace.
• Engage with Safety & Occupational Health services and implement prevention plans.

Skills

Strong organisational skills

Proactive service-oriented

Clear communication

Attention to detail

Fluent in Portuguese & English

Tools

Microsoft 365

Job description

Swiss Life Asset Managers is expanding its pan-European platform in Portugal and seeks an experienced Office & Workplace Specialist. The role covers coordinating office services, supporting fit-out projects, and managing vendors, with responsibilities for onboarding new staff and maintaining a professional workplace.

You will work in an international environment, liaising with leadership and cross-functional teams, ensuring smooth operations while supporting safety and administrative