Global Marketing Operations Specialist

iCapital; Lisboa; Híbrido; EUR 32 000 - 48 000; Tempo integral

Resumo da oferta

iCapital seeks a Marketing Operations Associate to join its International Marketing & Communications team in Lisbon. The role focuses on building the operational backbone by supporting budget tracking, vendor administration, reporting and project coordination, while enabling execution on strategic initiatives across the region.

Based in Lisbon, you will collaborate with teams in Zurich, London, Hong Kong and beyond, maintaining dashboards, calendars and process docs to drive efficiency and

Qualificações

• 2–5 years of experience in marketing operations, business operations, events or a comparable coordination or administrative role.
• Comfort working with numbers, budgets and invoices, with strong attention to detail.
• Excellent organizational skills; able to manage multiple tasks and deadlines with guidance.
• Strong PowerPoint and Excel skills; able to produce clear, well-structured materials and trackers.
• CRM and or project management tool experience preferred ( such as monday.com )
• Strong written and verbal communication in English; additional languages an advantage.

Responsabilidades

• Assist in maintaining and tracking the International Marketing & Communications budget, monitoring spend by region, program and event against forecast.
• Support forecasting, accruals and reconciliation in partnership with Finance, flagging variances for review.
• Handle vendor and agency administration: onboarding paperwork, purchase orders, invoicing and payment tracking.
• Act as a day-to-day administrative contact for suppliers and agencies to keeping deliverables and costs on track.
• Support the annual planning process, KPI tracking and performance reporting, gathering and consolidating inputs from regional and functional teams.
• Help prepare updates and presentation materials for senior management, monthly alignment calls with client-facing teams and business reviews.
• Maintain dashboards and trackers that give visibility on priorities, milestones and deadlines.
• Support the coordination of cross-regional workstreams, maintaining timelines, action logs and follow-ups.
• Help ensure consistency of process and documentation across markets.
• Contribute ideas and support the implementation of improvements to templates, tools and ways of working.
• Maintain central repositories, naming conventions and workflow documentation for the international team.
• Provide hands-on support to strategic initiatives led by the CMO International and the Marketing Operations & Asset Manager Partnerships lead.
• Assist the wider International Marketing & Communications team on select deliverables across events, content initiatives and campaigns.

Descrição da oferta de emprego

iCapital seeks a Marketing Operations Associate to join its International Marketing & Communications team in Lisbon. The role focuses on building the operational backbone by supporting budget tracking, vendor administration, reporting and project coordination, while enabling execution on strategic initiatives across the region.

Based in Lisbon, you will collaborate with teams in Zurich, London, Hong Kong and beyond, maintaining dashboards, calendars and process docs to drive efficiency and