Marketing Operations Manager - Associate

iCapital Network; Lisboa; Híbrido; EUR 40 000 - 60 000; Tempo integral

Resumo da oferta

iCapital Network in Lisbon is seeking a Marketing Operations Associate to join the International Marketing & Communications team. Based in Lisbon, you will support budgeting, reporting and project coordination across regions, reporting to the CMO International and to the VP, Marketing Operations & Asset Manager Partnerships providing day-to-day direction and prioritization.

This role sits at the intersection of operations and marketing execution, offering hands-on support for budget tracking,

Qualificações

• 2–5 years of experience in marketing operations or similar coordination roles.
• Experience with budgets, invoicing and reporting.
• Strong written and verbal English; additional languages a plus.

Responsabilidades

• Maintain and track the International Marketing & Communications budget across regions.
• Support forecasting, accruals and variance reporting with Finance.
• Oversee vendor and agency administration, POs and invoicing.
• Prepare updates and materials for senior management and reviews.
• Maintain dashboards and trackers for priorities and deadlines.
• Coordinate cross-regional workstreams and ensure documentation consistency.

Conhecimentos

Organizational skills

Attention to detail

Written and verbal communication

PowerPoint

Ferramentas

PowerPoint

Excel

CRM

monday.com

Descrição da oferta de emprego

Marketing Operations Manager - Associate

Lisbon, Portugal

About the Role

We are seeking a Marketing Operations Associate to join iCapital's International Marketing & Communications team in Lisbon. The role reports jointly to the CMO International and to the VP, Marketing Operations & Asset Manager Partnerships, who provides day-to-day direction, guidance and prioritization.

This is a supporting role designed to build the operational backbone of the team. The successful candidate will assist with budget tracking, vendor administration, reporting and project coordination, and will provide execution support on strategic initiatives, management presentations and select deliverables across the wider International Marketing & Communications team.

Operating mode: The role sits at the intersection of operations, finance coordination and marketing execution, working under the direction of the Marketing Operations &Asset Management Partnerships lead and alongside regional marketing, communications and events colleagues. Based in Lisbon, the role collaborates daily with Zurich, London, Hong Kong and the wider international network, with occasional travel.

Key Responsibilities

• Assist in maintaining and tracking the International Marketing & Communications budget, monitoring spend by region, program and event against forecast.
• Support forecasting, accruals and reconciliation in partnership with Finance, flagging variances for review.
• Handle vendor and agency administration: onboarding paperwork, purchase orders, invoicing and payment tracking.
• Act as a day-to-day administrative contact for suppliers and agencies to keeping deliverables and costs on track.

Reporting & Management Presentations

• Support the annual planning process, KPI tracking and performance reporting, gathering and consolidating inputs from regional and functional teams.
• Help prepare updates and presentation materials for senior management, monthly alignment calls with client-facing teams and business reviews.
• Maintain dashboards and trackers that give visibility on priorities, milestones and deadlines.

Project Coordination & Process Support

• Support the coordination of cross-regional workstreams, maintaining timelines, action logs and follow-ups.
• Help ensure consistency of process and documentation across markets.
• Contribute ideas and support the implementation of improvements to templates, tools and ways of working.
• Maintain central repositories, naming conventions and workflow documentation for the international team.

Execution Support

• Provide hands‑on support to strategic initiatives led by the CMO International and the Marketing Operations & Asset Manager Partnerships lead.
• Assist the wider International Marketing & Communications team on select deliverables across events, content initiatives and campaigns.

Cross-Functional Collaboration

• Support coordination between International Marketing & Communications, Events, Finance, Procurement, Legal, Compliance, and regional stakeholders.
• Help ensure global processes are applied consistently across regions.

Qualifications & Experience

• 2–5 years of experience in marketing operations, business operations, events or a comparable coordination or administrative role; financial services or professional services exposure an advantage.
• Comfort working with numbers, budgets and invoices, with strong attention to detail.
• Excellent organizational skills; able to manage multiple tasks and deadlines with guidance.
• Strong PowerPoint and Excel skills; able to produce clear, well‑structured materials and trackers.
• CRM and or project management tool experience preferred ( such as monday.com )
• Strong written and verbal communication in English; additional languages an advantage.
• Collaborative, proactive and dependable, with a willingness to learn and the ability to work effectively across regions and time zones.

Why This Role Matters

As the International team continues to expand its event portfolio, content initiatives and business support responsibilities, dedicated operational support is essential to create a scalable infrastructure. This role improves efficiency, drives consistency across regions, and enables existing team members to focus on higher‑value strategic activities.

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office four days, with the flexibility to work remotely on Friday.

iCapital is proud to be an Equal Employment Opportunity and Affifirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.