Funds Reconciliation Junior Analyst

act digital; Lisboa; On-site; EUR 45,000 - 65,000; Full time

Job summary

act digital is seeking a Fund Reconciliation Officer to ensure accurate reconciliation of fund positions and transactions across a network of custodians and administrators. You will identify discrepancies, investigate reconciliation breaks, and support automation within an international banking environment.

The role involves handling SWIFT MT54X confirmations, collaborating with custodians and transfer agents, and maintaining robust operational controls and risk documentation.

Qualifications

• Good understanding of banking or financial operations.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Good knowledge of Microsoft Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Structured and methodical approach to operational tasks.
• Strong sense of ownership and autonomy.
• Good interpersonal and communication skills.
• Ability to collaborate effectively across different departments.

Responsibilities

• Ensure accurate reconciliation of fund positions and transactions.
• Investigate and resolve discrepancies between internal systems and external counterparties.
• Monitor subscriptions, redemptions, and transfers.
• Process and validate SWIFT MT54X confirmations.
• Collaborate with custodians, administrators, and transfer agents.
• Ensure compliance with internal procedures and operational controls.
• Contribute to operational risk management, audits, and continuous process improvement.
• Support automation and optimization initiatives.

Skills

Analytical thinking

Attention to detail

Multi-priority management

Communication skills

Ownership and autonomy

Education

Bachelor's or Master's in Finance

Economics

Business Administration

Management

French (nice to have)

Tools

Microsoft Excel

Avaloq

Microsoft Office

Job description

We are looking for a Fund Reconciliation Officer to join a team responsible for ensuring the accurate reconciliation and control of fund positions and transactions held across a network of custodians, fund administrators, and transfer agents.

In this role, you will play an important part in maintaining operational accuracy and financial integrity, identifying discrepancies between internal records and external counterparties, investigating reconciliation breaks, and coordinating their resolution.

You will gain direct exposure to Investment Funds, Hedge Funds, SWIFT messaging, settlement processes, operational controls, and financial counterparties within an international banking environment.

As a Fund Reconciliation Officer, you will:

• Ensure accurate reconciliation of fund positions and transactions.
• Investigate and resolve discrepancies between internal systems and external counterparties.
• Monitor subscriptions, redemptions, and transfers.
• Process and validate SWIFT MT54X confirmations.
• Collaborate with custodians, administrators, and transfer agents.
• Ensure compliance with internal procedures and operational controls.
• Contribute to operational risk management, audits, and continuous process improvement.
• Support automation and optimization initiatives.

Fund Reconciliation

• Perform reconciliations of fund positions and transactions.
• Work with operations involving:
• Investment Funds
• Hedge Funds
• Subscriptions
• Redemptions
• Transfers
• Compare internal records against statements and confirmations received from external counterparties.
• Ensure the accuracy and completeness of reconciled positions and transactions.

Reconciliation Breaks & Investigation

• Identify and investigate reconciliation discrepancies.
• Analyze issues related to:
• Missing transactions
• Differences between internal and external records
• Perform root cause analysis and coordinate corrective actions.
• Escalate critical or unresolved issues when necessary.
• Ensure discrepancies are resolved within the expected timelines.

SWIFT & Settlement

• Review and process SWIFT MT54X confirmations received from custodians.
• Support the validation of settlement instructions and confirmations.
• Investigate inconsistencies related to transactions and positions.
• Ensure appropriate operational handling of settlement-related information.

Stakeholder Management

• Liaise directly with:
• Custodians
• Transfer Agents
• Operations Teams
• Internal Control Functions
• Other internal departments
• Coordinate the actions required to resolve reconciliation breaks.
• Maintain clear and effective communication between all stakeholders.

Operational Controls & Risk

• Ensure compliance with internal procedures and operational controls.
• Contribute to:
• Internal Controls
• Audit Activities
• Identify potential process weaknesses and operational risks.
• Maintain accurate evidence and documentation of reconciliation activities.
• Support initiatives aimed at strengthening operational controls.
• Participate in User Acceptance Testing (UAT) when required.
• Validate whether new functionalities meet operational requirements.
• Identify opportunities to improve reconciliation processes.
• Contribute to automation and process optimization initiatives.
• Help reduce manual activities and improve operational efficiency.

Reporting & Documentation

• Maintain accurate documentation of reconciliation activities and procedures.
• Produce operational reports when required.
• Ensure appropriate traceability of discrepancies and their resolution.
• Use Microsoft Excel for analysis, controls, reconciliations, and operational follow-up.

What We’re Looking For

Key Requirements

• Good understanding of banking or financial operations.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Good knowledge of Microsoft Excel.
• Ability to manage multiple priorities in a fast-paced environment.
• Structured and methodical approach to operational tasks.
• Strong sense of ownership and autonomy.
• Good interpersonal and communication skills.
• Ability to collaborate effectively across different departments.

Fund Operations

• Fund Reconciliation
• Transaction Reconciliation
• Investment Funds
• Hedge Funds
• Subscriptions
• Redemptions
• Transfers
• Settlement

Banking Operations

• SWIFT
• MT54X
• Settlement Confirmations
• Operational Controls

Tools

• Microsoft Excel
• Microsoft Office
• Avaloq

Quality & Controls

• UAT
• Internal Controls
• Operational Risk
• Audit Support
• Process Improvement
• Operational Reporting

Nice to Have

• Fund Operations
• Banking Operations
• Securities Operations
• Knowledge of Investment Funds and Hedge Funds.
• Experience with SWIFT MT54X messages.
• Knowledge of Avaloq.
• Experience with settlement processes.
• Previous involvement in UAT activities.
• Experience with automation or process improvement initiatives.
• Knowledge of Operational Risk or Internal Controls.

Bachelor's or Master's degree in:

• Finance
• Economics
• Business Administration
• Management
• Or an equivalent field
• French: Nice to have

Analytical Thinking

• Strong ability to identify discrepancies and patterns within financial data.
• Structured approach to investigating and resolving reconciliation breaks.
• Strong problem-solving mindset.

Accuracy & Attention to Detail

• High level of precision when handling financial transactions.
• Methodical and rigorous way of working.
• Strong commitment to operational quality.

Organization

• Ability to manage multiple priorities simultaneously.
• Comfortable working autonomously and taking responsibility for assigned tasks.
• Strong communication skills with both internal teams and external counterparties.
• Collaborative and team-oriented mindset.
• Ability to work effectively across multiple departments.