Lisbon Onsite: Executive Support & Office Ops Specialist

Imperial Brands PLC; Lisboa; On-site; EUR 25,000 - 35,000; Full time

Job summary

A leading global FMCG company is seeking an Office Administrative Assistant to provide executive support and manage office operations in Lisbon. The ideal candidate should be highly organized, proactive, and possess strong multitasking abilities. Responsibilities include calendar management, event coordination, and supporting financial tasks. The role requires proficiency in Microsoft Office and fluency in English, with additional Spanish skills a plus. This full-time position offers growth opportunities within a diverse and inclusive work environment.

Qualifications

• Proven experience as an Office Assistant or Administrative Support.
• Strong organizational and multitasking skills.
• High level of discretion when handling confidential information.

Responsibilities

• Provide executive support including calendar management and travel planning.
• Oversee general office operations such as supplies and filing.
• Coordinate internal events, meetings, and training sessions.
• Support financial tasks like invoice processing and document organization.
• Assist cross-functional teams with administrative needs.

Skills

Organizational skills

Multitasking skills

Proficiency in Microsoft Office

Fluency in English

Fluency in Spanish

Discretion and trust

Collaborative attitude

Job description

A leading global FMCG company is seeking an Office Administrative Assistant to provide executive support and manage office operations in Lisbon. The ideal candidate should be highly organized, proactive, and possess strong multitasking abilities. Responsibilities include calendar management, event coordination, and supporting financial tasks. The role requires proficiency in Microsoft Office and fluency in English, with additional Spanish skills a plus. This full-time position offers growth opportunities within a diverse and inclusive work environment.