Executive Support Assistant

Organon LLC; Lisboa; Híbrido; EUR 24 000 - 36 000; Tempo integral

Resumo da oferta

Organon LLC in Lisbon, Portugal, seeks an Executive Support Assistant to support the Center Lead and Leadership Team in a fast-paced global environment. You will manage calendars, coordinate travel, prepare materials for approvals, and handle confidential communications, while collaborating to streamline processes and improve daily operations.

The role requires university studies and fluent English, with 1–2 years of relevant experience, strong organization, discretion, and a proactive,

Qualificações

• University studies and fluency in English.
• 1–2 years experience in a similar role.
• Discretion in handling sensitive data.
• Self-starter with minimal supervision needed.

Responsabilidades

• Manage and organize the leader’s schedule and appointments.
• Coordinate meetings, travel logistics, and special events.
• Prepare materials and track documents for executive approval.
• Handle confidential correspondence and reports.
• Support organizing meetings and conferences.
• Collaborate with peers to improve processes and community.
• Assign tasks and oversee daily operations to ensure smooth workflow.
• Monitor and respond to emails and correspondence, tracking follow-ups.
• Manage third-party subscriptions, renewals, and memberships.

Conhecimentos

English fluency

Organizational skills

Executive support experience

Formação académica

University studies

Descrição da oferta de emprego

## Executive Support AssistantApply: PRT - Lisbon - Lisbon: Full time: Posted Today: End Date: October 31, 2026 (30+ days left to apply): R542400Job Description**Executive Support Assistant****Join Our Dynamic Team!**Are you a motivated young talent looking to kickstart your career in a fast-paced, global environment? The Global Delivery Operations Center is hiring a passionate individual to support our Center Lead and Leadership Team.This role offers a unique opportunity to work closely with senior leaders in Global Business, Finance and HR, providing strategic value and fostering professional growth.**Key Responsibilities:*** Manage and organize the leader’s schedule and appointments.* Coordinate meetings, travel logistics, and special events.* Prepare materials and track documents for executive approval.* Handle confidential correspondence and reports.* Support organizing meetings and conferences* Collaborate with peers to improve processes and community.* Assign tasks and oversee daily operations to ensure smooth workflow.* Monitor and respond to emails and correspondence, tracking follow-ups.* Manage third-party subscriptions, renewals, and memberships.**What We’re Looking For:*** University studies and fluency in English.* 1-2 year experience in a similar role.* Strong organizational and time management skills.* Discretion in handling sensitive data.* Excellent communication skills and executive presence.* Self-starter with minimal supervision needed.Join us and be part of a collaborative team that values initiative, flexibility, and continuous learning.Apply now to make a strategic impact and grow your career with us!**Secondary Job Description****Who We Are:**Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women’s Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.As an equal opportunity employer, we welcome applications from candidates with a diverse background. We are committed to creating an inclusive environment for all our applicants. **Search Firm Representatives Please Read Carefully** Organon LLC, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. **Annualized Salary Range****Annualized Salary Range (Global)****Annualized Salary Range (Canada)****Please Note: Pay ranges are specific to local market and therefore vary from country to country.****Employee Status:**Regular**Relocation:**Domestic**VISA Sponsorship:****Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites****Flexible Work Arrangements:****Shift:****Valid Driving License:****Hazardous Material(s):****Number of Openings:**1