Executive Support Specialist — Global Leadership Ops

Organon Northwest Europe; Lisboa; Presencial; EUR 30 000 - 46 000; Tempo integral

Resumo da oferta

Organon Northwest Europe is seeking an Executive Support Assistant to back the Center Lead and Leadership Team. The role offers exposure to senior leaders across Global Business, Finance, and HR, and opportunities for strategic value and professional growth.

In this position, you will manage schedules, coordinate meetings and travel, prepare materials for approvals, and support day-to-day operations while maintaining discretion with sensitive information.

Qualificações

• University studies and fluency in English.
• 1-2 years experience in a similar role.
• Strong organizational and time management skills.
• Discretion in handling sensitive data.
• Excellent communication skills and executive presence.
• Self-starter with minimal supervision needed.

Responsabilidades

• Manage and organize the leader’s schedule and appointments.
• Coordinate meetings, travel logistics, and special events.
• Prepare materials and track documents for executive approval.
• Handle confidential correspondence and reports.
• Support organizing meetings and conferences.
• Collaborate with peers to improve processes and community.
• Assign tasks and oversee daily operations to ensure smooth workflow.
• Monitor and respond to emails and correspondence, tracking follow-ups.
• Manage third-party subscriptions, renewals, and memberships.

Conhecimentos

English fluency

Organizational skills

Time management

Discretion with confidential data

Executive communication

Self-starter

Descrição da oferta de emprego

Organon Northwest Europe is seeking an Executive Support Assistant to back the Center Lead and Leadership Team. The role offers exposure to senior leaders across Global Business, Finance, and HR, and opportunities for strategic value and professional growth.

In this position, you will manage schedules, coordinate meetings and travel, prepare materials for approvals, and support day-to-day operations while maintaining discretion with sensitive information.