Executive Assistant / Senior Administrative Assistant

Ikea; Lisboa; On-site; EUR 28,000 - 36,000; Full time

Job summary

Boston Consulting Group seeks a Dutch-speaking Executive Assistant/Senior Administrative Assistant in our Lisbon Capability Centre to support senior leaders from BCG Amsterdam and Brussels. You will own complex calendars, coordinate across time zones, and handle confidential matters with discretion, primarily assisting Partners and broader leadership teams.

You will coordinate travel, prepare client communications in Dutch, and ensure smooth operations across geographies and time zones in a

Qualifications

• Experience supporting senior leaders in a fast-paced environment.
• Excellent calendar management across multiple time zones.
• Strong written and verbal communication in Dutch.
• Able to handle confidential information with discretion.

Responsibilities

• Manage complex calendars end to end across geographies.
• Coordinate travel, accommodations, and visa requirements.
• Prepare client communications in Dutch as required.
• Support leaders with document preparation and logistics.
• Act as first point of contact for client representatives.

Skills

Calendar management

Travel coordination

Dutch language

Client communication

Discretion & confidentiality

Job description

What You’ll Do

As a Dutch-Speaking Executive Assistant/Senior Administrative Assistant based in our Lisbon Capability Centre, you will provide high-level administrative support to senior leaders from BCG Amsterdam and Brussels. You will act as a trusted partner, bringing structure, judgment, and momentum to the work that matters most. You will take ownership of complex calendars, anticipate needs, coordinate across time zones, and manage confidential matters with discretion and professionalism. Your primary focus will be supporting Partners, with occasional support for other leaders and broader team efforts.

Key responsibilities:

• Help leaders stay focused on their highest priorities by anticipating needs, keeping them well-informed, and building internal relationships that support efficient information flow and ways of working
• Manage complex calendars end to end, balancing business priorities, proposing scheduling alternatives, and managing trade-offs
• Act as a professional first point of contact for client representatives and their Executive Assistants, communicating confidently in Dutch
• Coordinate complex meetings across geographies, including scheduling, video conference links, meeting rooms, and guest office space
• Support leaders with client-facing correspondence and document preparation, drafting and reviewing communications in Dutch as required
• Coordinate travel arrangements, including transportation, accommodation, commuting time, and passport and visa requirements

Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

• Process timesheets, expense reports, and monthly corporate credit card reconciliations accurately and on time
• Support document preparation and logistics coordination alongside core responsibilities as needs evolve