Manager Assistant with English

Bain & Company; Lisboa; Hybrid; EUR 24,000 - 34,000; Full time

Job summary

Bain & Company in Lisbon is seeking a Manager’s Assistant to provide high-quality administrative support to Bain senior leaders and, where needed, to broader teams. This is a high-impact, fast-paced role that relies on building trusted relationships, staying highly organized, and driving calendars, travel, and workflow coordination in a hybrid model.

You’ll support leaders with calendar management, travel logistics, and expense processing, while employing strong English communication and

Qualifications

• Fluent in English (both written and verbal)
• Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracy
• Positive, proactive, and solution-oriented mindset
• Comfortable working independently in a fast-changing, hybrid environment
• Excellent interpersonal, communication, and listening skills
• Ability to build trust-based relationships without face-to-face interaction
• BA/Master’s degree preferred
• Must be eligible to work in the EU

Responsibilities

• Calendar management: managing busy diaries, rescheduling meetings and travel itineraries
• Travel and Logistics: coordinating travel itineraries and visas, supporting meetings and workshops
• Relationship management: building relationships with clients and colleagues of all levels
• Expenses: processing submissions and bank statement reconciliation

Skills

Strong organizational skills

Excellent interpersonal skills

Strong communication skills

Fluent in English

Education

BA/Master’s degree preferred

Tools

Microsoft Outlook

Lotus Notes

Google Calendar

Job description

• Applications must be submitted in English*

What Makes Us a Great Place To Work

We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

Who You’ll Work With

You’ll be part of our Global Business Services Center in Lisbon, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together.

WHERE YOU’LL FIT WITHIN THE TEAM

As a Manager’s Assistant, you’ll provide high-quality administrative support to several Bain senior leaders and, where needed, to their broader teams. This is a high-impact, fast-paced role suited for someone who thrives on building trusted relationships, staying highly organized, and making things happen behind the scenes. You’ll build strong relationships and ensure seamless calendar, travel, and workflow coordination - all within a hybrid working model.

What You’ll Do

Calendar management

• Successfully managing busy and ever-evolving diaries, proactively managing when schedules change
• Re-scheduling complex meetings and travel itineraries, often at short notice
• Extensive internal and external meeting scheduling
• Building and maintaining strong working relationships with key client contacts

Travel and Logistics

• Working with our travel company to co-ordinate sophisticated travel itineraries
• Administering timely procurement of visas and other travel documentation. Proactively pre-empting travel plans
• Providing logistical and technical support for all meetings, conferences, and workshops, using PowerPoint, Word, Excel, and online research

Relationship management

• Supporting leaders and colleagues - building and maintaining cooperative relationships with clients and colleagues of all levels both internally and externally
• CRM - employing best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards

Expenses

• Processing time and expense submissions.
• Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

About You

• Fluent in English (both written and verbal)
• Strong organizational skills and the ability to manage multiple priorities with efficiency and accuracy
• Positive, proactive, and solution-oriented mindset
• Comfortable working independently in a fast-changing, hybrid environment
• Excellent interpersonal, communication, and listening skills
• Ability to build trust-based relationships without face-to-face interaction
• Experienced in Microsoft Outlook, Lotus Notes, or Google Calendar
• Prior experience in a demanding professional setting
• BA/Master’s degree preferred
• Must be eligible to work in the EU

WORKING MODEL

This role is based in Lisbon and follows a hybrid working model, with a minimum expectation of two days per week in the office. Working model details will be confirmed as part of the recruiting process.