Executive Assistant & Project Lead for CEO

Amazonia Bio; Portugal; Teletrabalho; EUR 42 000 - 66 000; Tempo integral

Resumo da oferta

Amazonia Bio in Portugal is seeking an experienced Executive Assistant / Project Manager to support the CEO as the right hand, handling confidential admin and personal duties, and coordinating cross-functional activities. You will manage the CEO's calendar, arrange domestic and international travel, prepare documents, and drive small-to-mid-size strategic projects from initiation to closure.

The role requires fluent English and Portuguese, a bachelor's degree, 3+ years at C-level, and strong

Qualificações

• Minimum 3+ years in executive support, Chief of Staff, or PM role reporting to C-level.
• Bachelor's degree in Business Administration, Project Management, or related field.
• Fluent English and Portuguese, written and spoken.
• Experience using AI tools to draft communications and plan projects.
• Proficiency in Excel for data analysis.
• Experience with ERP software (Odoo a plus).
• Willingness to travel domestically and internationally.
• Strong organization, problem-solving, and confidentiality.

Responsabilidades

• Provide high-level confidential admin and personal support to the CEO.
• Manage CEO calendar, meetings, and travel arrangements.
• Act as main liaison between CEO, internal teams, clients, and partners.
• Coordinate cross-functional projects and ensure alignment with strategic vision.
• Prepare documents, presentations, and communications.
• Lead small-to-mid-size strategic projects from initiation to closure.
• Assist in board meeting materials and minutes.
• Monitor expenses and key budget components.
• Coordinate external communications and media inquiries.
• Support planning and execution of key events and engagements.

Conhecimentos

Executive Assistant experience

Project Management

Bilingual English-Portuguese

AI tools

Excel

Odoo ERP

Travel coordination

Discretion and confidentiality

Organizational skills

Communication skills

Formação académica

Bachelor's degree in Business Administration, Project Management, or related field

Ferramentas

Excel

Odoo ERP

Descrição da oferta de emprego

Amazonia Bio in Portugal is seeking an experienced Executive Assistant / Project Manager to support the CEO as the right hand, handling confidential admin and personal duties, and coordinating cross-functional activities. You will manage the CEO's calendar, arrange domestic and international travel, prepare documents, and drive small-to-mid-size strategic projects from initiation to closure.

The role requires fluent English and Portuguese, a bachelor's degree, 3+ years at C-level, and strong