Executive Assistant to CEO/EVP - Global Travel & Ops

Jobtailor; Lisboa; Presencial; EUR 35 000 - 52 000; Tempo integral

Resumo da oferta

Jobtailor is seeking an experienced Executive Assistant to support the CEO and EVP in Lisbon. You will manage calendars, coordinate travel, and handle confidential administrative tasks with discretion.

This role requires excellent organization, communication, and multitasking abilities, fluency in English, and proficiency with Microsoft Office and travel booking tools.

You will interact with internal teams and external partners, anticipate needs, and maintain smooth day-to-day operations.

Qualificações

• Previous experience as an Executive Assistant supporting senior leadership.
• Experience supporting founders, entrepreneurs, or private offices is valued.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• High level of discretion and reliability.
• Fluency in English and ability to handle confidential information.
• Availability for occasional urgent matters outside standard hours.

Responsabilidades

• Manage and coordinate professional and personal calendars for the CEO and EVP.
• Schedule meetings, appointments, and travel arrangements.
• Organize and book flights, hotels, transportation, and itineraries.
• Coordinate complex domestic and international travel, including visas and documents.
• Handle administrative and personal support tasks as required.
• Prepare, track, and update invoices and expense records.
• Coordinate with internal teams and external stakeholders.
• Act as a trusted point of contact between leaders and employees, service providers, banks, and other parties.
• Ensure smooth day-to-day operations and timely follow-up on actions.
• Maintain confidentiality and handle sensitive information with discretion.

Conhecimentos

Calendar management

Travel coordination

Discretion

Organization

Time management

Communication

Multitasking

Attention to detail

Microsoft Office

Travel platforms

English fluency

Relationship building

Ferramentas

Microsoft Office

Travel booking tools

Calendar apps

Document management systems

Descrição da oferta de emprego

Jobtailor is seeking an experienced Executive Assistant to support the CEO and EVP in Lisbon. You will manage calendars, coordinate travel, and handle confidential administrative tasks with discretion.

This role requires excellent organization, communication, and multitasking abilities, fluency in English, and proficiency with Microsoft Office and travel booking tools.

You will interact with internal teams and external partners, anticipate needs, and maintain smooth day-to-day operations.