Executive Assistant at Ryan, LLC

Ryan, LLC; Braga; Presencial; EUR 26 000 - 38 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive compensation

Phone/Internet reimbursement

Gym membership reimbursement

Learning subscription

Flexible work environment

Tuition reimbursement after one year

Accelerated career path

Community outreach culture

Resumo da oferta

Ryan, LLC in Braga, PT is seeking an Executive Assistant to provide high-level administrative support on-site. The role involves handling confidential information, managing complex calendars, preparing reports and correspondence, and coordinating travel for executives.

The successful candidate will have a high school diploma and at least five years' experience supporting senior leaders, with strong grammar and proofreading skills and advanced MS Office proficiency.

Qualificações

• High school diploma and proven written/verbal communication skills are required.
• Extensive experience supporting executives with discretion and confidentiality.
• Advanced proficiency with Microsoft Office applications and email/calendar tools.

Responsabilidades

• Provide high-level administrative support to the Leader and team.
• Prepare reports, meeting minutes, and correspondence; manage schedules.
• Coordinate travel, arrange itineraries, and ensure meetings start on time.

Conhecimentos

Grammatical proficiency

Proofreading

Communication skills

Formação académica

High school diploma

Ferramentas

Microsoft Word

Excel

Access

PowerPoint

Outlook

Descrição da oferta de emprego

Apply for Executive Assistant at Ryan, LLC in Braga, P03, PT. This Full time on site position offers great opportunities for career growth.

Why Ryan?

• Competitive Compensation and Benefits
• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• Eurostaffs Learning Subscription
• Flexible Work Environment
• Tuition Reimbursement After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

The Executive Assistant uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or managers and is a high-level support role. The position’s primary focus is to provide outstanding administrative support while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality. Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan’s Key Results

• People: Acts as an extension of the Leader, dealing with colleagues and clients in the utmost professional manner. Maintains communications (email, written, phone, and fax) while the Leader is traveling. Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable. May mentor and train less experienced team members.
• Client: Prepares reports, meeting minutes, and correspondence. Creates and edits documents, spreadsheets, and presentations. Manages schedules, arranges appointments and itineraries, and ensures meetings begin on time with preparation materials delivered in advance. Requires extensive coordination and follow-up to ensure all meetings are scheduled properly and effectively to make the best use of the Leader’s time. Coordinates meetings, travel, and conference calls and completes expense reports. Answers the telephone, transfers phone calls, and takes accurate and concise messages. Organizes and prioritizes multiple tasks and completes them under strict time constraints. Manages daily correspondence and filing. Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved.
• Value: Handles and safeguards confidential and sensitive company and personal information. Identifies and works to improve internal processes and works to develop Firm policies as needed. Reviews and edits client-related documentation. Maintains client and administrative filing procedures. Remains knowledgeable of business unit and corporate policies. Assists with other projects as needed. Performs advanced tasks under minimal supervision and other duties as assigned. In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the Principal in Charge.

Education and Experience

High school diploma and five or more years of experience serving as an assistant to the practice management level of a firm. Must possess strong grammatical and proofreading skills. Extensive experience handling contacts of a sensitive, complex, and confidential nature.

Computer Skills

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and internet navigation and research.

Certificates and Licenses

A valid driver’s license is required, and Notary Public status is preferred.

Supervisory Responsibilities

This job has limited or no supervisory responsibilities

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