Executive Assistant

Randstad Digital Portugal; Vila Real; Presencial; EUR 13 000 - 16 000; Tempo integral

Resumo da oferta

Randstad Digital Portugal is seeking an experienced Executive Assistant to support senior leaders across US, EMEA, and APAC. You will manage high-volume calendars with precise time-zone handling, coordinate meetings, travel logistics, and ensure discreet, professional communication.

The role requires 2+ years in administrative roles, mastery of Outlook/Teams, and familiarity with expense tools like Concur. This is a fast-paced, multinational environment that values accuracy and proactive support.

Qualificações

• 2+ years of experience in administrative, scheduling, or coordination roles.
• Excellent English skills (C1) with a business-ready tone.
• Strong proficiency in Outlook and Teams; experience with Concur or similar expense tools is a plus.

Responsabilidades

• Calendar management for senior managers across multiple regions with accurate scheduling.
• Coordinate meetings across US, EMEA and APAC time zones and manage time conversions.

Conhecimentos

English proficiency

Time management

Communication

Tech literacy

Ferramentas

Outlook

Teams

Concur

Descrição da oferta de emprego

We are looking for a highly efficient and detail-oriented Executive Assistant to provide daily support to a group of senior managers across multiple regions (US, EMEA, and APAC). If you are tech-savvy, proactive, and thrive in fast-paced international environments, this is the role for you.

The Role

As Executive Assistant , you will ensure our senior leadership teams operate at peak efficiency. This role requires more than just booking meetings, it demands sharp judgment, precise time-zone management, and the ability to navigate a high-volume workflow with ease.

Key Responsibilities

• Calendar Management: Maintain and update senior managers’ calendars according to client standards, ensuring all appointments are set up accurately.


• Global Coordination: Schedule and coordinate meetings across US, EMEA, and APAC time zones, managing time conversions and regional holidays with 100% accuracy.


• Priority Handling: Proactively monitor calendars for conflicts, propose alternative times, and push back on lower-priority requests when necessary.


• Logistics & Travel: Manage meeting logistics (Teams links, room bookings) and coordinate travel arrangements and expense submissions (Concur) as required.


• Professional Communication: Act as a reliable point of contact for managers and stakeholders, handling all interactions with discretion and professionalism.

What We Are Looking For

• Experience: 2+ years of experience in administrative, scheduling, or coordinator roles, ideally within a multinational or fast-paced environment.


• Communication: Excellent English skills (C1 level) with a business-ready tone in both writing and speaking.


• Technical Skills: Strong proficiency in Outlook and Teams. Experience with Concur or similar expense tools is a significant plus.


• Detail-Oriented: A natural ability to spot conflicts and a commitment to \"getting it right the first time.\"

Salary Conditions: € 1300 net/month