Executive Assistant

Ryan LLC; Braga; Presencial; EUR 26 000 - 38 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive compensation

Phone/Internet allowance

Gym membership

LinkedIn Learning

Flexible work environment

Tuition reimbursement

Career advancement

Culture & community outreach

Resumo da oferta

Ryan LLC is seeking an experienced Executive Assistant to provide high-level administrative support to the Leader and team. You will manage calendars, coordinate meetings, prepare reports and correspondence, and handle confidential information with discretion.

Successful candidates will have 5+ years of executive support experience, strong proofreading and document skills, and proficiency in MS Office applications. A flexible work environment and privacy-conscious culture are emphasized.

Qualificações

• High school diploma and 5+ years of experience as an executive assistant at practice-management level.
• Strong grammatical and proofreading skills.
• Extensive experience handling confidential, sensitive information.

Responsabilidades

• Provide high-level administrative support to the Leader and team.
• Prepare reports, meeting minutes, and correspondence; manage schedules and travel.
• Organize documents, emails, and filings with confidentiality and discretion.
• Coordinate meetings, manage itineraries, and ensure timely delivery of materials.

Conhecimentos

Grammatical skills

Proofreading

Confidential handling

MS Office

Formação académica

High school diploma

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Outlook

Descrição da oferta de emprego

Why Ryan?

• Competitive Compensation and Benefits
• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• LinkedIn Learning Subscription
• Flexible Work Environment
• Tuition Reimbursement
• After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

The Executive Assistant uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or managers and is a high-level support role. The position’s primary focus is to provide outstanding administrative support while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality. Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities

People: Acts as an extension of the Leader, dealing with colleagues and clients in the utmost professional manner. Maintains communications (email, written, phone, and fax) while the Leader is traveling. Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable. May mentor and train less experienced team members. Client: Prepares reports, meeting minutes, and correspondence. Creates and edits documents, spreadsheets, and presentations. Manages schedules, arranges appointments and itineraries, and ensures meetings begin on time with preparation materials delivered in advance. Requires extensive coordination and follow-up to ensure all meetings are scheduled properly and effectively to make the best use of the Leader’s time. Coordinates meetings, travel, and conference calls and completes expense reports. Answers the telephone, transfers phone calls, and takes accurate and concise messages. Organizes and prioritizes multiple tasks and completes them under strict time constraints. Manages daily correspondence and filing. Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved.

In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the Principal in Charge. Value: Handles and safeguards confidential and sensitive company and personal information. Identifies and works to improve internal processes and works to develop Firm policies as needed. Reviews and edits client-related documentation. Maintains client and administrative filing procedures. Remains knowledgeable of business unit and corporate policies. Assists with other projects as needed. Performs advanced tasks under minimal supervision and other duties as assigned.

Education and Experience

High school diploma and five or more years of experience serving as an assistant to the practice management level of a firm. Must possess strong grammatical and proofreading skills. Extensive experience handling contacts of a sensitive, complex, and confidential nature.

Computer Skills

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and internet navigation and research.

Certificates and Licenses

A valid driver’s license is required, and Notary Public status is preferred.

Supervisory Responsibilities

This job has limited or no supervisory responsibilities

Ryan offers outstanding opportunities to work in a dynamic, rapidly expanding tax services firm serving the world’s most respected Global 5000 companies. Our innovative work environment, accelerated growth path for high performers, competitive benefits package, and outstanding earning potential provide the most rewarding career experience available in the industry. Ryan employees are given the freedom to do their best work in the way they work best. With a clear understanding of expectations and accountabilities, our employees are given ownership of their time and flexibility to meet the demands of their professional and personal lives.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Ryan LLC (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status). Job duties related to this role are to be conducted in a manner that adheres to privacy laws, as well as follows internal governance related to protecting confidential information and trade secrets, and to securing data and company records.

Equal Employment Opportunity/Affirmative Action/Accommodation

Ryan, LLC is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran or any other protected status under applicable law. It is Ryan's policy to make reasonable accommodation for qualified individuals with disabilities. Ryan welcomes and encourages applications from people with disabilities.

Notice to Canada Candidates – In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Canadian Human Rights Act, Ryan ULC will provide accommodation, accessible formats and communication supports for the interview upon request.Ryan welcomes and encourages applications from people with disabilities.