Executive Assistant

Ryan; Braga; Presencial; EUR 30 000 - 45 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive Compensation and Benefits

Business Connectivity Reimbursement

Gym Membership Reimbursement

Tuition Reimbursement

LinkedIn Learning Subscription

Flexible Work Environment

Accelerated Career Path

Award-Winning Culture

Resumo da oferta

Ryan is seeking an Executive Assistant to provide high-level administrative support to leaders. The role demands outstanding organizational skills and professionalism while handling confidential information. Key responsibilities include managing schedules and preparing correspondence.

Success in this position requires five or more years of relevant experience, proficiency in Microsoft Office Suite, and a commitment to maintaining a positive atmosphere within the team.

Qualificações

• Five or more years of experience as an assistant at the practice management level.
• Strong grammatical and proofreading skills are required.
• Experience handling sensitive and confidential contacts.

Responsabilidades

• Acts as an extension of the Leader, maintaining professional communication.
• Prepares reports, meeting minutes, and correspondence for the Leader.
• Manages schedules, appointments, and ensures meetings begin on time.
• Handles and safeguards confidential company and personal information.

Conhecimentos

Communication skills

Organizational skills

Problem-solving

Confidentiality

Microsoft Office Suite

Formação académica

High school diploma

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Internet navigation

Descrição da oferta de emprego

• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• Tuition Reimbursement After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

Why Ryan?

• Competitive Compensation and Benefits
• Business Connectivity Reimbursement (Phone/Internet)
• Gym Membership or Equipment Reimbursement
• LinkedIn Learning Subscription
• Flexible Work Environment
• Tuition Reimbursement After One Year of Service
• Accelerated Career Path
• Award-Winning Culture & Community Outreach

The Executive Assistant uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or managers and is a high-level support role. The position’s primary focus is to provide outstanding administrative support while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.

Successful Ryan team members embrace and live Ryan’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryan’s Key Results

People

• Acts as an extension of the Leader, dealing with colleagues and clients in the utmost professional manner.
• Maintains communications (email, written, phone, and fax) while the Leader is traveling.
• Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.
• May mentor and train less experienced team members.

Client

• Prepares reports, meeting minutes, and correspondence.
• Creates and edits documents, spreadsheets, and presentations.
• Manages schedules, arranges appointments and itineraries, and ensures meetings begin on time with preparation materials delivered in advance. Requires extensive coordination and follow-up to ensure all meetings are scheduled properly and effectively to make the best use of the Leader’s time.
• Coordinates meetings, travel, and conference calls and completes expense reports.
• Answers the telephone, transfers phone calls, and takes accurate and concise messages.
• Organizes and prioritizes multiple tasks and completes them under strict time constraints.
• Manages daily correspondence and filing.
• Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved.
• In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the Principal in Charge.

Value

• Handles and safeguards confidential and sensitive company and personal information.
• Identifies and works to improve internal processes and works to develop Firm policies as needed.
• Reviews and edits client-related documentation.
• Maintains client and administrative filing procedures.
• Remains knowledgeable of business unit and corporate policies.
• Assists with other projects as needed.
• Performs advanced tasks under minimal supervision and other duties as assigned.

Education And Experience

• High school diploma and five or more years of experience serving as an assistant to the practice management level of a firm.
• Must possess strong grammatical and proofreading skills. Extensive experience handling contacts of a sensitive, complex, and confidential nature.

Computer Skills

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and internet navigation and research.

Certificates And Licenses

A valid driver’s license is required, and Notary Public status is preferred.

Supervisory Responsibilities

This job has limited or no supervisory responsibilities