Executive Assistant

Jobtailor; Braga; Presencial; EUR 28 000 - 42 000; Tempo integral

Resumo da oferta

Jobtailor in Braga, Portugal seeks an experienced Executive Assistant to provide high-level administrative support to the Leader and team. You will manage schedules, prepare reports and presentations, and handle confidential information with discretion.

The role requires five+ years in senior administrative support, mastery of MS Office, strong proofreading, and professionalism. Valid driver's license is preferred; Notary Public status is a plus.

Qualificações

• High school diploma required.
• Five or more years experience as an assistant at practice management level.
• Strong grammatical and proofreading skills.
• Extensive experience handling confidential matters.
• Advanced skills in MS Word, Excel, Access, PowerPoint, Outlook.
• Valid driver’s license required.

Responsabilidades

• Perform high-level administrative duties for an individual, group, or department.
• Provide outstanding administrative support while representing the Firm professionally.
• Act as an extension of the Leader and deal with colleagues and clients professionally.
• Maintain email, written, phone, and fax communications while the Leader is traveling.
• Assist other Executive Assistants and mentor less experienced team members.

Conhecimentos

Professional Communication

Organizational Skills

Mentoring

Time Management

Interpersonal Skills

Formação académica

High School Diploma

Notary Public (Preferred)

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Microsoft Outlook

Internet Navigation

Research Skills

Descrição da oferta de emprego

• Perform high-level administrative duties for an individual, group, or department
• Provide outstanding administrative support while representing the Firm professionally
• Act as an extension of the Leader and deal with colleagues and clients professionally
• Maintain email, written, phone, and fax communications while the Leader is traveling
• Assist other Executive Assistants when unavailable and potentially mentor and train less experienced team members
• Prepare reports, meeting minutes, correspondence, documents, spreadsheets, and presentations
• Manage schedules, appointments, itineraries, meetings, travel, conference calls, and expense reports
• Answer and transfer telephone calls and take accurate messages
• Organize and prioritize multiple tasks under strict time constraints
• Manage correspondence, filing, incoming mail, and client-document routing
• Perform office administrative tasks at the direction of the Principal in Charge
• Safeguard confidential and sensitive information
• Improve internal processes and help develop Firm policies
• Review and edit client-related documentation
• Maintain client and administrative filing procedures
• Remain knowledgeable of business unit and corporate policies
• Assist with other projects and perform advanced tasks under minimal supervision

Requirements

• High school diploma
• Five or more years of experience serving as an assistant to the practice management level of a firm
• Strong grammatical and proofreading skills
• Extensive experience handling contacts of a sensitive, complex, and confidential nature
• Advanced skills in Microsoft Word, Excel, Access, PowerPoint, Outlook, and internet navigation and research
• A valid driver’s license is required
• Notary Public status is preferred
• Limited or no supervisory responsibilities

Core Competencies

Demonstrates advanced administrative support capabilities, including managing schedules, preparing reports, and safeguarding confidential information. Proficient in Microsoft Office Suite and experienced in handling sensitive communications and documentation.

Highest-signal resume keywords

• Advanced Microsoft Office Skills
• Five Years Administrative Experience
• Strong Grammatical Skills
• Confidential Information Management
• Notary Public Status

Hard Skills

• Administrative Support
• Report Preparation
• Document Editing
• Schedule Management
• Travel Coordination
• Expense Reporting
• Meeting Minutes Preparation
• Client Documentation Management
• Process Improvement
• Office Administration

Soft Skills

• Professional Communication
• Organizational Skills
• Mentoring
• Time Management
• Interpersonal Skills

Certifications & Qualifications

• High School Diploma
• Valid Driver's License
• Notary Public (Preferred)

Industry Keywords

• Practice Management
• Confidentiality
• Administrative Procedures
• Client Relations
• Corporate Policies

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft PowerPoint
• Microsoft Outlook
• Internet Navigation
• Research Skills