Accounts Receivable Specialist

FairJourney Bio; Porto; On-site; EUR 25,000 - 36,000; Full time

Job summary

FairJourney Biologics, based in Porto, Portugal, is seeking an Accounts Receivable Specialist to support cash flow through accurate invoicing and timely payment collection. The role requires attention to detail, strong communication, and knowledge of basic accounting principles to resolve discrepancies and manage client accounts.

Responsibilities include preparing client invoices, coordinating billing with teams, responding to inquiries, managing master data, and following up on outstanding

Qualifications

• Strong attention to detail and accurate invoicing, payment processing and client data management.
• Effective verbal and written communication with clients and internal teams.
• Excellent English written and spoken communication.
• Ability to manage multiple billing tasks in a fast-paced environment.
• Experience in accounts receivable and billing processes is desirable.

Responsibilities

• Prepare invoices for clients based on contracts and system data.
• Coordinate billing and client information with relevant teams.
• Respond to client inquiries related to billing.
• Enter and maintain master data for clients.
• Manage the collection of outstanding balances from clients.
• Check daily for received payments and follow up on overdue amounts.
• Identify and resolve discrepancies in invoices or payments.
• Prepare month-end closing schedules and adjustments.
• Ensure transactions comply with financial policies and procedures.
• Support data for annual audits and process improvements.

Skills

Attention to detail

Communication skills

English proficiency

Education

Associate degree in accounting/finance

Tools

NetSuite

Microsoft Excel

Job description

FairJourney Biologics is a globally recognized Contract Research Organization (CRO) specializing in antibody discovery, engineering, characterization, and production. We proudly serve leading pharmaceutical companies and top-tier biotech firms across the U.S., Europe, and Japan. Our cutting-edge facilities are based in Porto, Portugal, where innovation and scientific excellence drive every project. For more information, please visit FairJourney Biologics (fjbio.com).

The Role

As an Accounts Receivable Specialist you’ll support the company’s cash flow by ensuring timely and accurate billing and payment collection. This position requires strong attention to detail, effective communication skills, and an understanding of basic accounting principles to ensure accurate invoicing, resolve payment discrepancies, and manage customer accounts.

Key responsibilities

• Prepare invoices for clients based on contracts and system data.
• Coordinate billing and client information with relevant teams.
• Respond to client inquiries related to billing.
• Enter and maintain master data for clients.
• Manage the collection of outstanding balances from clients
• Check daily to see if expected payments have been received.
• Contact clients about any overdue amounts according to procedures.
• Identify and solve discrepancies in current accounts, investigating and addressing potential issues related to invoices or payments.
• Prepare month-end closing schedules and necessary adjustments.
• Clarify with internal and external departments.
• Ensure transactions comply with financial policies and procedures.
• Support the compilation of financial information for the annual audit.
• Continuous improvement of team procedures and processes.

Your profile

• Associate degree in accounting, Finance, or a related field; relevant certifications (e.g., A/R certification) are a plus.
• 2-4 years in billing, accounts receivable, or a related financial role.
• Proficiency in accounting software (e.g., NetSuite) and Microsoft Excel for data analysis and reporting.
• Strong accuracy in managing invoices, payments, and financial records.
• Effective verbal and written communication skills for liaising with clients and internal teams.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills to identify issues and discrepancies in billing and accounts.
• Focus on providing excellent service to clients and resolving billing inquiries promptly.
• Capable of meeting deadlines and handling a high volume of transactions efficiently.
• Excellent written and verbal communications skills in English.

We Offer

• Integration in a highly motivated team
• Working in an international environment
• Employee benefits package